Academy Designated Safeguarding Officer and Admin Assistant

Portsmouth Community Football Club Limited

Organisation: Portsmouth Community Football Club Limited
Salary: £14500 per annum (FTE £27,187)
Location: Portsmouth
Contract type: Permanent (Part time)
Closing date: 14 October 2025
Job Description: Job title: Academy Designated Safeguarding Officer and Admin Assistant

Location: PFC Training Ground and other locations as required

Hours of work: 20 hours per week (4 weekdays, work pattern ranging from 9am to 7:30pm) Please note hours can be discussed, however the position requires you to work mornings and afternoons/evenings to meet the needs of the role.

Reports to: Academy Operations Manager and Secretary

Remuneration : £14,500 per annum (FTE £27,187)

Role summary

Portsmouth Football Club is looking for a Designated Safeguarding Officer and Admin Assistant to join their Academy.

The Safeguarding Officer will be the first point of contact for all safeguarding concerns within the Academy. They are required to work closely with key stakeholders, both internally and externally, maintaining confidentiality and keeping accurate records.

They will have experience of working in safeguarding and a sound understanding of statutory regulations to ensure safeguarding is embedded within the Academy.

Your key responsibilities will include:

To respond in a timely and appropriate manner to safeguarding concerns to ensure players are kept safe from harm.
To encourage and endorse good practice by promoting and championing the Safeguarding Policy and Procedures.
To communicate Safeguarding concerns to the Senior Safeguarding Manager.
To create accurate, confidential and up to date safeguarding documentation on all cases of safeguarding and to provide reports where required.
To ensure the safeguarding policy is kept up to date in line with Keeping Children Safe in Education and regularly review any academy safeguarding policy and procedures.
To complete the safeguarding section of the annual PGAAC audit and Barnardo’s Audit, liaising with the Academy Operations Manager and Secretary to ensure EPPP compliance.
Work with the Academy Operations Manager to ensure safeguarding within the APP is up to date.
Collate and produce statistical information as requested by the Academy Operations Manager and Secretary, to keep abreast of safeguarding trends and developmental needs of the Academy.
To attend regular safeguarding meetings and training to ensure knowledge is up to date.
To deliver safeguarding training to Players, Parents and Staff as required.
To support the Academy Operations Manager and Secretary with administrative tasks.
Support the fixture organisation of the U9-U14 age groups.
To attend training sessions as and when required.
About The Candidate
Your Skills and Experience

Have proficient English skills
Up to date and good knowledge of safeguarding and Keeping Children Safe in Education
Good experience of managing safeguarding cases
Expertise in the use of basic IT packages that includes Microsoft word, Excel and Outlook.
The ability to build effective working relationships with colleagues across all departments and external organisations.
Excellent interpersonal skills and solution focused approach to professional relationships.
The ability to work flexibly and efficiently as part of a team and be able to multi-task.
Strong listening skills and the ability to deal with sensitive situations with integrity.
FA Safeguarding Certificate
EFL Level 3 designated Safeguarding Officer Certificate (or willing to complete)
Satisfactory enhanced DBS (to be completed prior to employment)

General information

We promote an equal, diverse, and inclusive workplace and we are committed to providing the best experience for our colleagues. As a business we aim to be as representative of as many sections of society as possible, and for each colleague to feel respected and able to give of their best every day. We ensure that we treat people the right way, promote respect and believe that making the most of our differences is the key to the success of our business.

We take a robust approach to modern slavery and human trafficking and our organisation is absolutely committed to preventing slavery and human trafficking in our corporate activities, and to ensuring that our supply chains are free from slavery and human trafficking.

Safeguarding
Portsmouth Football Club is committed to the safeguarding and welfare of all children, young people and adults at risk and expects all staff and volunteers to share this commitment. We are committed to ensuring that any club-related activity will be in a safe environment where children, young people and adults at risk are protected from harm or abuse whilst under our care.

We acknowledge that every child, young person, or adult at risk who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse. Portsmouth Football Club recognises that this is the responsibility of every adult involved in our club.

We must always respect the dignity and spirit of all people, including children, young people and adults at risk. Treat everyone fairly, encourage a supportive and positive environment to promote healthy competition, skill development, fun and achievement. Avoid contact or conduct that may be interpreted or defined as inappropriate.

Health and Safety

Portsmouth Football Club is committed to ensuring the health, safety, and well-being of all employees, contractors, visitors, and others who may be affected by our operations.

As part of this commitment, you are expected to take reasonable care for your own health and safety, as well as that of others. You must comply with the company’s health and safety policies, procedures, and any legal requirements relevant to your role. Together, we aim to maintain a safe and supportive environment that promotes the welfare and security of everyone involved in our activities.

Data Protection

The Club process all personal data collected during the recruitment process in accordance with complies with Data Protection Act (2018) and GDPR. Data collected as part of the recruitment process is held securely and accessed by, and disclosed to, individuals only for the purposes of managing the recruitment exercise effectively. All data that is deemed unnecessary will be disposed of at the end of recruitment process in line with our GDPR procedure.
How to apply: The Club will not consider applications via third parties. To Apply: Please send us your application via the link: https://irecruit.efl.com/vacancies/2205/academy-designated-safeguarding-officer-and-admin-assistant.html Closing Date: 14th October 2025 If you don’t hear from us within 7 days of the closing date, please consider that your application was unsuccessful. At Portsmouth Football Club we are committed to Equality, Diversity and Inclusion and we aim to build an accurate picture of the make-up for our talent pools. Therefore, we ask that you submit the information on the link below to ensure we are always attracting a broad and diverse range of exceptional talent from all areas of society. Responses are anonymous and the data gathered will be used to inform our future initiatives but filling in this form is voluntary. https://forms.gle/H7NmjG95fgLSaWPD7