Regional Administrator

Organisation: Swim England
Salary: £22,932 to £25,400
Location: Nationwide
Contract type: Fixed Term (Part time)
Closing date: 5 January 2026
Job Description: This role is a home-based working role, with the option to work in person with the team one day bi-weekly as a minimum. Ideally the candidate would be West Midlands based, but not necessary. The role is fixed term until August 2026 and is part time; 28 hours per week. The role will require some attendance at events or meetings outside of usual core working hours (evenings/weekends).

Are you passionate about customer service and providing a first-class administrative support to members and stakeholders? Do you thrive off ensuring clear reporting structures and organisational systems are in place? Fancy turning the tide on challenges like communication with members in a changing social media world?

Then it’s time to dive in.

We’re Swim England West Midlands, a region working alongside the national governing body for swimming, para swimming, diving, water polo and artistic swimming. We’re on a mission to make aquatic activity accessible for all.

Now, we’re looking for a Regional Administrator (Maternity Cover) to help us champion that mission where it counts: working with our members, staff teams, volunteers and key partners.

What you’ll be doing:
• Making waves developing our communication channels through our website, social medias and newsletter.
• Driving forward administrative support for our events and programmes and across all sports — from contracts and venue bookings to watertight reporting and monitoring systems.
• Providing administrative support to the Regional Management Board, specified groups and the wider regional team.
• Provide basic financial administration and upkeep, supporting the Regional Finance Director and wider regional team.
• Maintain and update regional databases, as well as making a splash with developing an annual calendar of workshops and education for our members.

About You
What we’re looking for:
• Self-motivated person with knowledge of administrative functions, programmes and basic financial experience.
• Strong written and verbal communication skills — you are a people person and find it easy to build and manage member relationships.
• Experience working in a busy and changeable environment, adaptability across work areas is key.
• Energy and enthusiasm
• A dynamic individual with a strong attention to detail.

Why Swim England?
This isn’t just another administrator job. It’s a chance to:
• Be part of a movement that is changing the way we do things and trying out new ways of working and engaging with our members.
• Join a team that’s ambitious, supportive and genuinely passionate.
• Work on issues that matter — from ensuring our membership is representative of the communities we reside within to ensuring our clubs are a safe and trusted space for all.
Whether you’ve worked in sport, a charity, or a community organisation, if you’re ready to make a real splash — we want to hear from you.

Apply now and help us make sure everyone has the chance to enjoy great experiences in water, for life.
How to apply: Please send your CV and cover letter to careers@swimming.org and we’ll put you in touch with the relevant person. Please be advised that we cannot offer visa sponsorship and that you must have right to work in the UK to apply or be considered for this role. If you are a non UK/EU National, you must have an appropriate working Visa to undertake employment. You must also be working within the UK to apply or be considered for this role, due to the public liability insurance Swim England holds. Swim England is committed to inclusion and embracing the spirit of all equalities legislation. As a Disability Confident Employer, we actively encourage applications from disabled people. We recognise that the diversity of our workforce is not reflective of today’s society and we are currently operating a pilot scheme whereby applicants from ethnically diverse backgrounds can opt into our guaranteed interview scheme. Candidates that have opted into the scheme will be guaranteed an interview provided that they have demonstrated, within their application, that they meet the essential criteria for the role. When completing the application, applicants from ethnically diverse backgrounds are encouraged to ‘Opt In’ to the scheme, by ticking the box. Where possible, Swim England will always make reasonable adjustments for accessibility to anyone who requires it. If you would like any of the documentation in a different format or would like to apply in a different way please get in touch via careers@swimming.org. All appointments will be made on merit, following a fair and transparent process, in line with the Equality Act 2010. However, the organisation may employ positive action where candidates from underrepresented groups can demonstrate their ability to perform the role equally well. Swim England is also committed to safeguarding and promoting the welfare of children and young people and expects all employees and volunteers to share this commitment. Please be aware that we use parsing software to extract key information from your CV, which you are able to review and edit within the application form. It is advisable to provide a simple text CV (i.e. no tables, images of text etc) to aid the transfer of information. Please review the information in your application form prior to submitting. No agencies please.