Office Manager and Governance Support Organisation Invictus UK 2027 Ltd Salary £30,000 Location London/Birmingham Contract type Fixed Term Closing date 5 January 2026 Job Description About Invictus UK 2027 Ltd.Invictus UK 2027 Ltd (IUK27) is a registered company and charity that has been set up to deliver the Invictus Games in Birmingham in the summer of 2027. The team is based either at Borough High Street, London, or Birmingham City Centre / the NEC.About the roleWe are looking to appoint a new member of our team to support the management of office administration and provide support to our Governance Board. The post will report into the Senior Leadership Team and will predominantly focus on general administration, supporting the team, office management, and acting as the administrative link to the Board of Trustees. This will include scheduling Board committee meetings, sub-committees, and working groups; preparing agendas; drafting minutes; and providing logistical support to the Board.The role is a hybrid arrangement of general administration, project management, and secretariat work.Main DutiesGeneral Administration [60% of role]• To carry out a professional administrative service to the Senior Leadership Team, covering a range of administrative tasks to support the business• To manage calendars, appointments, and meetings• To coordinate and book travel arrangements and itineraries• To coordinate and manage team meetings and away days• To prepare and organise documents for meetings• To take minutes for Board and sub-committee meetings• To provide project management support as required• To prepare documentation and presentations as required by the team• To support general enquiries and act as the first point of contact for external calls, emails, and correspondence• To coordinate events, meetings, and conferences in liaison with relevant managers• To act as the main point of contact for suppliers and ensure office supplies and resources are available• To maintain policy, health and safety, and first aid records, asset management registers, and records of all associated training• To deliver induction training as part of the onboarding process for new starters• To monitor the info@ email address in a timely manner, ensuring enquiries are actioned or sent to the relevant manager• To maintain confidentiality and professionalism at all timesGovernance Support (40% of role]• To plan and co-ordinate meetings of the Board and sub-committees• To draft agendas, working with the team on information requirements to effectively support meetings and drive decision-making• To prepare and organise documents for meetings• To take accurate minutes for Board and sub-committee meetings• To support Board administration requirements• As with all small organisations, the postholder will be expected to support the office operation as required with ad hoc tasks and special projects.Required Experience• Strong administrative skills and experience, with competency in using the Microsoft Office suite• Proven ability to write minutes of meetings and provide effective Board administration• Proven work experience as an Administrator or in a similar role• Good interpersonal skills to engage with both internal and external stakeholders• Strong organisational and time-management abilities, with the ability to work independently• A flexible approach to work and varying tasksDesirable experience• Experience of working for a charity or not-for-profit organisation• Experience of working as part of a team to organise an eventGenerous employee benefitsThis role can be flexibly based, with a minimum requirement of one day per week in the office and attendance at in-person Board meetings and sub-committees in London or Birmingham.Closing date: 1700 Monday 05 January 2026Interviews: w/c 12 January 2026 How to apply To apply, please send a CV and covering letter outlining how you meet the experience and knowledge requirements set out in the job description to: recruitment@invictusgames2027.org Share X LinkedIn Email