HR Administrator

Organisation: Sheffield United Football Club
Salary: Dependent on Experience
Location: Sheffield, Bramall Lane
Contract type: Permanent (Full time)
Closing date: 14 August 2025
Job Description: Contract Type: Permanent
Hours: 35 Hours
Location: Bramall Lane
Line Manager: HR Advisor
Salary: Dependant on experience
Post Reference: BL072025-PHRA

For a valid submission, please complete and return our official application form, found on our vacancies page.

Sheffield United is hiring for a HR Administrator to provide essential support to the wider HR team, line managers, and employees across a range of HR-related matters. This role is key to ensuring the smooth running of day-to-day HR operations, with a strong focus on administrative accuracy, compliance with employment law, and the delivery of a professional and confidential service.

As a trusted first point of contact, the HR Administrator plays a vital role in maintaining up-to-date employee records, supporting recruitment and onboarding processes, and helping to ensure HR policies and procedures are followed consistently. This is an excellent opportunity for someone with strong organisational skills, a keen eye for detail, and a people-focused approach to make a valuable contribution within a collaborative HR team at a leading football club.

Role Responsibilities:

-Provide general guidance and support with routine transactions and queries escalating more complex issues to the HR Advisor and/or Head of HR, acting as the first point of contact for the HR inbox.
-Issue employee contracts of employment, job descriptions and offer letters, tracking signed copies are returned and filed securely, and relevant trackers updated.
-Maintain trackers and systems for various HR processes from recruitment and selection to updating employee training records.
-Export reports from the HR system, and relevant training portals to support the wider HR function.
-Maintain HR system and ensure all employee information is up to date and stored correctly.
-Monitoring the probation review process and issuing the relevant probation outcome letter, chasing as necessary with line managers.
-Review, maintain and update job descriptions in line with each new recruitment request; advising line managers on creating a job description which complies with relevant employment legislation and SUFC's Safer Recruitment process.
-Support the wider HR team with policy and procedural updates.
-Manage the employee exit process ensuring all leavers receive an exit interview survey and have the opportunity to discuss any concerns. Next steps are put in place with Managers where necessary. All leavers should be updated on the relevant systems.
-Support the full recruitment cycle from advert creation, CV sifting and interview coordination.
-Support the Head of Safeguarding in monitoring DBS expiration dates and providing the employee with the relevant information for the DBS application process.
-Be responsible for sending and tracking reference requests for all new starters who join the Club.
-Work collaboratively with other HR colleagues and departments to ensure the delivery of an efficient and effective HR service.
-Provide support to the HR Advisor in instances of annual leave, increased workloads and absence.
-Support the Head of HR to identify continuous improvement opportunities across the Department.
-Carry out any typical HR duties or other reasonable Management requests as directed.
-Ensure completion of any mandatory training required for the role, including internal club training around Safeguarding and Equality, Diversity and Inclusion.

Club Wide Responsibilities:

-To adhere to all Sheffield United Football Club's Safeguarding Policies and Procedures to foster an environment which protects from harm those defined as children and adults at risk.
-To report any concerns of a Safeguarding nature to the relevant parties and remain fully compliant with any applicable Safeguarding checks and due diligence and recognise your responsibility to the Club's Safeguarding agenda.
-To report any concerns of discrimination to the relevant parties and promote a welcoming and inclusive club environment for all.
-To adhere to the Club's Equality, Diversity and Inclusion policies, supporting the Club to create an environment which is inclusive and all-encompassing.
-Any other reasonable requests as directed by management.

Essential Criteria for the Role:

-Experience of dealing with administrative processes efficiently.
-Experience of accessing and working with statistical information.
-Strong IT skills, with specific reference to Microsoft Office e.g. Microsoft Word, Excel, Outlook.
-Excellent communication and interpersonal skills
-Ability to maintain strict confidentiality at all times.
-A person-oriented approach with the ability to build a good rapport.

Desirable Criteria for the Role:

-Sound understanding of current Employment Law and case Law updates
Prior experience of using a HR System
-A Human Resources Qualification or working towards (e.g. CIPD Level 3)
How to apply: Application Process Please download and save the application form before inputting information. If you require a paper copy please contact the HR department careers@sufc.co.uk or call 0114 253 7200. Completed application forms must be submitted via email to careers@sufc.co.uk stating the vacancy title in the subject or posted to HR, Sheffield United Football Club, Bramall Lane, Sheffield, S2 4SU. Closing Date: Thursday 14th August 2025 Please note that in the instance of high volumes of applications we may close this vacancy earlier than the closing date noted above. Sheffield United Application Form Please download and save the application form before inputting information. Eligibility for Employment in the UK In accordance with current legislative requirements the successful applicant must produce documentary verification of their eligibility to work in the UK and will not be allowed to start work until this has been received. Equality and Diversity Sheffield United FC is committed to the principle of equal opportunity in employment and its employment policies for recruitment, selection, training, development and promotion are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability or gender reassignment. Sheffield United FC are a Disability Confident Committed Employer. If you would like further information regarding the scheme and how we are able to support disabled persons within the workplace, then please contact our HR team at careers@sufc.co.uk Safer Recruitment Sheffield United FC is committed to safeguarding and promoting the welfare of children, young people and adults at risk. The successful applicant will be required to undertake appropriate safeguarding checks as well as providing proof of right to work in the UK. For further information on the Club's Safeguarding Statement please access the following link: sufc.co.uk/club/policies/safeguarding-policy