Academy and Community Administrator

Organisation: Gloucester Rugby
Salary: 24785
Location: Gloucester
Contract type: Permanent (Full time)
Closing date: 20 February 2026
Job Description: Main Purpose of the Job

This role is responsible for assisting in delivering all administration and communication for the Gloucester Rugby Academy and will lead on delivering all administration and communication for Gloucester Rugby Community Team.

The Academy and Community Administrator will have excellent communication skills, organisation and time management skills, and highly efficient.

Key Accountabilities
1. Act as a point of contact for all Academy administration and liaison with parents, schools and other stakeholders.
2. Manage all bookings & administration of required Academy Training Facilities for PDG & DPP Centres.
3. Support the Academy Administrator to maintain and update a comprehensive database for the Academy, including all contact information.
4. Maintain all England Academy Player Administration.
5. Responsible for collating and updating information required for the RFU Academy Audit using SharePoint.
6. Organise all Academy travel arrangements as directed by the relevant department head and to communicate accurate travel itineraries to the relevant players.
7. Organise all operations for Academy matches & Tournaments and be the point of contact for all Academy parents.
8. Liaise with Medical Administrator around Medical Administration for the Academy.
9. Responsible for administration of the pool cars.
10. Provide support for Projects and administrative requirements for the Academy Administrator.
11. Assist in conducting DBS checks where required, and organising safeguarding training.
12. Responsible for administrating all school, camp, and match day experience bookings.
13. Support the Community department with sales administration and communicate with external stakeholders.
14. Monitor and reply to the generic department emails.
15. Upload camps to the Universe platform and administer all school ticketing.
16. Onboarding all coaches and Academy and Community staff to the relevant systems.
17. Ensure all staff have certificates for minimum standards and uploaded ready for audit.

This job description is intended only as a guide to the main responsibilities and is in no way intended to restrict any individual in the performance of other duties as required by the Company.

Qualifications, Experience & Knowledge

Essential
• Excellent organisational and administration skills
• Positive attitude and good communication skills
• Commitment to delivering a high quality of work
• Ability to keep up to date records and communication
• Confident and tenacious personality, with a strong attention to detail
• Ability to work part of a team and to work independently

Desirable
• Experience working within a sports organisation or sports club environment
• Understanding of grassroots and community delivery
How to apply: Please send a CV and Covering letter to recruitment@gloucesterrugby.co.uk