Football Administration Manager

Organisation: Wrexham AFC
Salary: Competitive
Location: Mold Road, LL11 2AH
Contract type: Permanent (Full time)
Closing date: 30 January 2026
Job Description: The Role

To lead the best-in-class administration across the Academy age groups and Women and Girls programmes, and to ensure the smooth running of the department in the absence of the Football Administration (Men’s).

Main Responsibilities:

Reporting to the Head of Football Operations – assist with:

Lead on the registration of Academy scholarships and associated documentation
Ensure the accurate registration of Women’s players, academy players and First team players (as required)
Assist the Football Administration Manager (Men’s) with delivery of the registration and re-engagement of all players in accordance with the regulations by which the Club is bound This will include all player contracts, registration, loan agreements and transfer documents, using where required EFL CPS and FIFA TMS systems. GBE applications to be made subject to status.
Assisting the with ITC/Compensation & Solidarity payments and record keeping
Ensuring accurate records are kept upto date, for all players under remit.
Ensuring compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
Co-ordination and maintenance of player disciplinary matters and records, including where necessary preparation of appeals to The Football Association.
Maintain and keep up to date all Players’ private medical insurance scheme, ensuring joiners and leavers are notified in a timely fashion. Liaise with the medical department over medical examinations and billing enquiries.
Liaison with all football bodies, i.e day to day contact with The Football Association/The Football Association Wales, English Football League, The National League, The PFA and other relevant authorities and attend meetings as and when required.
Support the departments with the scheduling of all competitive & noncompetitive fixtures under remit, as well as the arrangement of match officials for all applicable fixtures. Applicable to other stadium matches and events when required.
Administration of the implementation of any pandemic policies and protocols (eg COVID), as well as relevant testing requirements
Ensure accuracy on payroll matters relating to players remuneration, including bonuses and the recording of effective contract changes and triggers.
Incoming and outgoing scout requests.
Attendance at all team home matches and liaison with away clubs for home and away matches.
Ensure weekly update reports to the Managers and Head of Football Operations.

Key Relationships

1st Team Manager/Asst Manager and other playing staff as required / Head of Football Operations / Academy Manager / Director of Women’s Football / Football Administration Manager (Mens) / Heads of Department within the Club including Executive Assistant to the CEO, Finance, Operations / EFL/FAW/FA leads

About you

You'll have:

Competent in use of Microsoft Outlook, Excel, and Word
Strong communication skills in both written and verbal form
Ability to keep accurate records
Ability to write clear, concise club communication and contractual clauses
Ability to manage projects from start to finish in an efficient and timely manner
Excellent planning and organisation skills, demonstrating attention to detail and an ability to prioritise
Good time management skills
Ability to cope under pressure
Committed to, and an understanding of, equality and diversity in sport
Flexible approach to meet the nature and demands of the business

Experience & Qualifications required:

Degree (eg Sports Law) or number of years experience normally associated with this level of qualification
Certificate in Professional Football Management & Administration (or working towards this qualification)
General knowledge of the professional football regulations of FIFA / The FA / Premier League and English Football League, particularly pertaining to the transfer and registration of players, fixtures, governance, intermediary regulations, player disciplinary and youth development rules.
Attendance and completion of FIFA TMS training course, as provided by FIFA.

Why Work for Us

If you are looking for an organisation committed to building a strong, inclusive, high performing workplace where every individual is valued, supported and empowered to grow with fantastic benefits which include:

Health Cash Plan
EAP
Enhanced holidays and long service days
Enhanced pension
Access to complimentary match tickets
Volunteering day
Salary sacrifice benefits and retail discounts then hit us up!

SAFEGUARDING

We are committed to ensuring everyone who engages with the Club Academy has a positive, safe, and supportive experience.
Staff are required to comply with all aspects of the Academy Safeguarding Policies and arrangements and to take personal responsibility and care to enable strong safeguarding practices to be embedded in the Academy and across the Club too.
This post is subject to an Enhanced DBS Check with Children’s Barred List.
HEALTH & SAFETY

Take responsibility and care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
To comply with all aspects of the Club’s Health & Safety Policy and arrangements, to enable the company to perform its civil and statutory obligations in relation to Health & Safety
EQUALITY, DIVERSITY & INCLUSION

Hold a commitment to equality, diversity and inclusion in the workplace.
How to apply: https://careers.wrexhamafc.co.uk/Apply/V3Jb7060leGhhbSBBRkMgLSBBcHBsaWNhdGlvbiBGb3JtMXwzN3w4MTYxNzV8MXx8RmFsc2V8Mjg1MHw0NTY3NzI5fDA%3d?i=1UVYnYgorTc%3d