Equestrian Co-Ordinator

Organisation: Wellington College
Salary: generous salary
Location: Crowthorne, Berkshire
Contract type: Permanent (Part time)
Closing date: 19 October 2025
Job Description: Wellington College is looking for a part time Equestrian Co-Ordinator to work approx. 6 hours a week over 36 weeks per year, this position will require flexibility depending on Equestrian activities and fixtures.

Equestrian life at Wellington is more than just riding—it’s about character, commitment, and community. As Equestrian Co-ordinator, you’ll play a key role in shaping pupils’ experiences, working closely with the Director of Sport and external providers to ensure a smooth-running calendar of fixtures, training sessions, and enrichment opportunities.

Whether you're liaising with stables, organising travel and kit, or supporting pupils with horse care and competition prep, your attention to detail and warm, professional manner will help create a safe and inspiring environment for all involved.

This is a hands-on, people-focused role that requires initiative, flexibility, and a deep appreciation for the equestrian world. If you’re someone who thrives in a busy, purposeful setting and enjoys building relationships, this could be the perfect opportunity.

Key Responsibilities (see Job Description for full requirements)

Safeguard and promote the welfare of children in all aspects of the role, ensuring compliance with College policies and procedures.
Coordinate the day-to-day operations of the College’s equestrian programme, including scheduling, logistics, and communication with pupils, parents, and external providers
Ensure an appropriate fixture programme is provided, supporting both team and individual pupil participation in competitions and events.
Organise and manage fixtures, competitions, and training sessions, including travel arrangements, kit preparation, and on-site supervision.
Liaise with stables, transport providers, and event organisers to ensure the smooth running of all equestrian activities.
Maintain accurate administrative records, including pupil participation, competition results, horse care requirements, and safeguarding documentation.
Provide administrative support to the Director of Sport, including correspondence, calendar management, and reporting.
About You

We’re looking for someone who is:

Excellent communication skills to enable effective dialogue with colleagues, staff, visitors and where applicable, pupils
Organised and self-motivated, with a proven record for meeting targets and deadlines
Able to perform well, maintain professionalism, display patience and politeness whilst under pressure
Essential Qualifications & Experience:

Demonstrable experience in an administrative role.
Previous experience in a similar role.
Proficient in Microsoft Word, Excel, and Outlook.
Ability to meet deadlines under pressure.
Desirable:

Experience working in an independent school environment.
Experience coordinating equestrian events or working within a riding school or stables.
Knowledge of British Eventing, Pony Club, or NSEA competition frameworks.
Why Wellington?

Wellington is a progressive employer located in a stunning 400-acre campus, and is a place of ambition, innovation, and heart. Our community is built on five core values—Kindness, Courage, Respect, Integrity, and Responsibility—which guide everything we do. We are proud to be a school that not only nurtures academic excellence but also champions wellbeing, creativity, and global citizenship.

Our Benefits *Subject to eligibility

We don’t just offer a job—we offer a rewarding career with a host of benefits to support your wellbeing and development:

Complimentary lunch during shifts.
Professional development support.
Subsidised membership to the Wellington Health & Fitness Club.
Generous personal pension scheme.
Employee Assistance Programme.
Enhanced Maternity/Paternity scheme.
Cycle-to-work initiative.
Free parking on campus.
Health cash plan.
How to Apply

If you’re ready to make a meaningful impact in a vibrant and values-driven community, we’d love to hear from you.

For additional information on how to apply, please visit the Support page at Support Staff Opportunities | Wellington College. Applications will only be accepted through the designated application form on our vacancy website.

Wellington College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).

The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

We reserve the right to interview suitable candidates before the closing date or to close the vacancy prior to closing date if deemed appropriate. You are advised to submit your application as early as possible to avoid missing your chance to apply.

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds.

All applicants must have a valid right to work in the UK and must be able to produce supporting documents.
How to apply: Via our website: https://vacancies.wellingtoncollege.org.uk/job/774678