Sports Administrator

Organisation: Students' Union UCL
Salary: £31,463 - £35,084 (inclusive of London allowance)
Location: London office based (WC1H 0AY) with 60/40 hybrid arrangement
Contract type: Permanent (Full time)
Closing date: 15 June 2025
Job Description: Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world. UCL students have the potential to do anything, and the Union plays an essential role in helping them to achieve things they may have never thought possible. As a charity we employ over 130 career staff and over 250 part-time student staff, and deliver a wide range of services and representative functions for students. We work in partnership with UCL towards a fantastic experience for all of our 48,000 students and to ensure that university life enables them to develop the skills, experience and confidence to become the leaders of the future.

Our vision is of an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work.We are looking for a Sports Administrator to oversee the administration for the TeamUCL club sport programme; one of the largest competitive University sport programmes in the U.K.

The role is a full time and permanent position. This role is based at our Bloomsbury campus with flexibility to work from home on a 40/60 basis (40% working from the office).

Job description
Administration of activities

Coordinate the effective planning, organisation, and communication of sports fixtures to home and opposition teams in British Universities and Colleges Sport and London University Sports Leagues competitions.

Coordinate entries into one-off sporting competitions, ensuring entry deadlines are met

Maintain accurate records of team contact lists

Ensure all TeamUCL Sports Clubs are appropriately affiliated with their respective National Governing Body in line with BUCS guidelines

Administer TeamUCL Sports Club facility bookings internally and externally

Coordinate and book transport and accommodation for TeamUCL Sports Clubs

Source and allocate officials for BUCS & LUSL fixtures, directly or in conjunction with club committees

Provide TeamUCL Captains with training on internal procedures and BUCS & LUSL rules and regulations

Provide administrative support for all sports eventsTeamUCL events, including Varsity and the Sports Awards

Administrate the TeamUCL website and social media channels, posting/sharing content and ensuring positive engagement with all stakeholders

Key Requirements

Do you have experience in sports club administration? Do you have an pro-active and innovative approach to problem solving? If the answer is yes, then we want to hear from you.

Our ideal candidate will have experience of managing social media pages, an in-depth knowledge of HE sporting structures, and the ability to deliver training to a variety of audiences.
How to apply: Please apply directly on our website: https://studentsunionucl.org/jobshop/directory/sports-administrator