Medical Administration and Reception Assistant

Organisation: Southampton Football Club
Salary: Competitive
Location: Southampton
Contract type: (Part time)
Closing date: 4 July 2025
Job Description: Be part of our journey...
Location: Staplewood Campus

Hours: Part Time (27.5 hours a week, working Monday to Friday 8am to 2.30pm with a 30 minute meal break each day)

Contract Type: Permanent

Criminal Record Check: Enhanced with Child Barred List

What is the role?

We have an exciting opportunity to join our team in a dual role which supports the Medical & Sports Science departments with the day-to-day administrative and coordination duties, as well as providing a professional and welcoming front of house presence at the training ground reception.

The successful candidate for this position will be essential to ensuring the smooth operations across both public-facing and internal medical support functions.

What will you be doing?

You will be supporting the 1st team Science & Medical department with administrative tasks such as coordinating the logistics and communications around player medical appointments (including pre-signing medicals) and the coordination of medical insurance and other documentation, ensuring player records are up to date.

Monitoring drug and equipment stocks, you will support the servicing and general upkeep of equipment and ensure the appropriate level of stock is available by ordering equipment and consumables, generating Purchase Order Numbers, and liaising with Procurement and suppliers.

Another aspect of the role will include reception and front desk operations. You will greet visitors in a welcoming and professional manner, ensuring all signing in procedures and security protocols are followed.

You will handle enquiries from staff, players, and visitors quickly and efficiently, managing incoming/outgoing mail, phone calls and emails to ensure accurate information is provided.

For this role you will be required to be available for some ad hoc matchday support.

Is this you?

You have a strong understanding of medical confidentiality, which ideally comes from previous experience in a medical admin support role but not essential. You are organised and have great attention to detail, with the ability to manage competing priorities and able to work independently.

Being a people person means you have strong interpersonal skills and the ability to communicate effectively with a variety of people.

How this benefits you…

If you are successful, you can look forward to a healthy benefits package.

Access to x2 free match tickets for every home league game
Access to our staff Health & Wellbeing initiatives (Mental & Physical Health).
Discounted Southampton Football Club merchandise.
25 days holiday per year excluding bank holidays plus your birthday off each year.
Contributory Pension Scheme.
Worldwide Travel Insurance for you and your family.
Learning & Development opportunities - supporting you to develop your potential and achieve in your career.
Free onsite parking.
Cycle to Work Scheme.
Collaborative & inclusive working culture.
How can I apply?

Just click on the apply button, enter your details and answer a quick pre-screening questionnaire, then attach your CV.

The closing date for this role is the 4th July 2025.

*We reserve the right to close this vacancy early, if a high volume of applicants are received. *
How to apply: https://saintsfc.wd3.myworkdayjobs.com/SFC001/job/Staplewood-Campus/Medical-Administration-and-Reception-Assistant_RQ-032810