Giffnock North AC – Club Manager & Administrator

Organisation: Scottish Athletics
Salary: £10,920 (15 hours per week for 2 years)
Location: Hybrid working between the clubs training locations in East Renfrewshire/Glasgow and home.
Contract type: Fixed Term (Part time)
Closing date: 15 May 2025
Interview date: 19 May 2025
Job Description: Responsible to: Giffnock North AC and Scottish Athletics
Direct reports: Giffnock North AC Club Chairperson and Scottish Athletics National
Club Manager
Responsible for: To support the Board of Giffnock North AC, its committees, its membership and partners, through delivering key operational, administrative, and development functions. This role has
responsibility for day-to-day club operations and strategic business
development.
Key tasks will include:
Business Development & Governance
• Lead on ensuring the club maintains good governance and SCIO legal structures inconjunction with the Board of Trustees.
• Ensure club policies and safeguarding procedures are embedded and reviewed, ensuring compliance with Scottish Athletics policies and national standards.
• Assist with the development and delivery of the club's development and business plan.
• Support the development and delivery of the club ’s financial strategy, including income generation via: Membership payments, Gift Aid, Grant applications, Fundraising, developing holiday athletics camps, increasing our Run, Jump and Throw activities.
• Ensure payroll and invoicing structures are correctly implemented for coaches and staff.
• Provide reports for the Board as required on aspects of Club activity.
Club Administration
Manage the day-to-day administrative operations of the club:
• Responding to member enquiries, process new memberships, and oversee waiting list.
• General Account maintenance of LoveAdmin.
• Set up new members account.
• Check pre authorisations are in place for monthly membership fees & adjust when required.
• On cancellation of memberships contact members, receive feedback & progress appropriately.
• Allocate athletes to appropriate training groups.
• Oversee compliance with GDPR /Privacy Policy.
• Annual check with regarding members accounts/ updating contact details.
• Manage & monitor Club waiting list.
• Arrange Induction events for new members
• Administer training registers, membership reporting as required by Board of Trustees.
• Maintain accurate member, volunteer, coach, and official records, including licensing.
• Attend committee and trustee meetings; taking minutes where required.
• Support communication across all stakeholders including newsletters, social media platforms and club website.
• Promote Club as required including activities Run, Jump and Throw & Holiday Camps across local networks.
• Provide Administrative support for Club Events including Club Championships /Trips/Competition opportunities Festival of Running.
This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the organisation.
How to apply: Application Process Please see below link on Scottish Athletics website for the post vacancy which has important documents required for application: https://www.scottishathletics.org.uk/vacancy/giffnock-north-ac-club-manager-administrator/ Applicants should apply by submitting the application form, covering letter (addressing how the applicant’s skills and expertise fit with the job role/s and candidate specification/s) and equal opportunities form, marked ‘Private and Confidential’ to opportunities@scottishathletics.org.uk The closing date for applications is noon on Thursday 15 May 2025 with interviews taking place during week commencing Monday 19 May 2025. Incomplete applications and those received after the closing date will not be considered. If you would like an informal discussion regarding the advertised post please contact Jamie McDonald, National Club Manager, jamie.mcdonald@scottishathletics.org.uk. Incomplete applications and those received after the closing date will not be considered. scottishathletics is committed to equality of opportunity and treats all applicants fairly and consistently in accordance with the requirements of the Equality Act 2010 and the Rehabilitation of Offenders Act 1974 (as amended). scottishathletics is not approved by UK Visas and Immigration to act as a licensed sponsor, and as such, this role is not eligible for sponsorship. Any offer of employment would be subject to proof of existing right to work in the UK, satisfactory background check, and references. If you require any reasonable adjustments, please email opportunities@scottishathletics.org.uk