Academy Secretary

Organisation

Portsmouth Community Football Club Limited

Salary

£24000 per annum for working pattern (30hours/week)

Location

Pompey FC Academy, PO3 5EW

Contract type

Permanent (Part time)

Closing date

21 August 2026

Job Description

Job Title: Academy Secretary
Location: Portsmouth Football Club Academy and other PFC site as required
Remuneration: £24, 000 for your working pattern (30 hours/week).
Hours of work: 30 Hours per Week, Monday, Tuesday, Thursday & Friday (9.00am – 4.30pm). Exact schedule to be agreed.

Role Summary

Love football? Enjoy keeping everything organised and ensuring things run smoothly behind the scenes?
Portsmouth Football Club is looking for a highly organised and proactive Academy Secretary to join our team in this 30 hour per week role.
Working closely with colleagues across the Academy, you will play a key role in supporting the day-to-day administration of our Academy. From coordinating player registrations and fixtures to supporting governance, compliance and Academy events, you will help ensure operations run efficiently, professionally and in line with requirements.
This is a varied and rewarding role where no two days are the same. If you enjoy working in a fast-paced environment, building positive relationships and making a real contribution behind the scenes, we would love to hear from you.
Joining Portsmouth Football Club means becoming part of a passionate and ambitious organisation where every colleague plays an important role in our success. You will work in a professional football environment, supporting the development of young players while collaborating with experienced colleagues across the Academy.

Key Tasks

What you will be doing:

- Coordinating Academy player registrations, trials, scholarships and player movements.
- Maintaining accurate player records and Academy databases.
- Supporting the planning and administration of Academy fixtures, tournaments and events.
- Liaising with opposition clubs, governing bodies, match officials and service providers.
- Coordinating travel, accommodation and operational arrangements for Academy activities.
- Supporting compliance with Premier League, EFL, FA and EPPP requirements.
- Maintaining Academy operational records, documentation and reporting deadlines.
- Organising Academy meetings, preparing agendas and taking minutes.
- Supporting safeguarding administration, consent forms and compliance documentation.
- Providing professional administrative support across all Academy departments.
- Attending designated Under-18 home fixtures as part of your contracted hours.
- Undertaking any other reasonable duties as required.

What we are looking for?

We are looking for someone who is:

- Highly organised and enjoys working in a fast-paced environment.
- Able to manage multiple priorities whilst maintaining exceptional attention to detail.
- A confident communicator who builds positive relationships with colleagues and stakeholders.
- Professional, proactive and approachable.
- Comfortable working independently whilst contributing as part of a wider team.
- Experienced in an administrative or office-based role.
- Confident using Microsoft Office and database systems.
- Able to manage confidential information with discretion.
- Flexible and willing to adapt to the changing demands of a professional football environment.
- Previous experience within football, education or a sporting environment would be advantageous, although not essential.

General Information

We promote an equal, diverse, and inclusive workplace and we are committed to providing the best experience for our colleagues. As a business we aim to be as representative of as many sections of society as possible, and for each colleague to feel respected and able to give of their best every day. We ensure that we treat people the right way, promote respect and believe that making the most of our differences is the key to the success of our business.

We take a robust approach to modern slavery and human trafficking, and our organisation is absolutely committed to preventing slavery and human trafficking in our corporate activities, and to ensuring that our supply chains are free from slavery and human trafficking.

Safeguarding

Portsmouth Football Club is committed to the safeguarding and welfare of all children, young people and adults at risk and expects all staff and volunteers to share this commitment. We are committed to ensuring that any club related activity will be in a safe environment where children, young people and adults at risk are protected from harm or abuse whilst under our care.

We acknowledge that every child, young person, or adult at risk who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse. Portsmouth Football Club recognises that this is the responsibility of every adult involved in our club.

We must always respect the dignity and spirit of all people, including children, young people and adults at risk. Treat everyone fairly, encourage a supportive and positive environment to promote healthy competition, skill development, fun and achievement. Avoid contact or conduct that may be interpreted or defined as inappropriate.

Health and Safety

Portsmouth Football Club is committed to ensuring the health, safety, and well-being of all employees, contractors, visitors, and others who may be affected by our operations.

As part of this commitment, you are expected to take reasonable care for your own health and safety, as well as that of others. You must comply with the company’s health and safety policies, procedures, and any legal requirements relevant to your role. Together, we aim to maintain a safe and supportive environment that promotes the welfare and security of everyone involved in our activities.

Data Protection

The Club process all personal data collected during the recruitment process in accordance with complies with Data Protection Act (2018) and GDPR. Data collected as part of the recruitment process is held securely and accessed by, and disclosed to, individuals only for the purposes of managing the recruitment exercise effectively. All data that is deemed unnecessary will be disposed off at the end of recruitment process in line with our GDPR procedure.

Any job description provided to you by the organisation will not form part of your contract of employment unless specified otherwise.
Please note that you share with us the responsibility for making suggestions to alter the scope of your duties and improve the effectiveness of your post.

How to apply

To apply, please submit your CV to HR@pompeyfc.co.uk no later than 21 August 2026. Interviews are likely to start the week commencing 24 August 2026. If you don’t hear from us within 7 days of the closing date, please consider that your application was unsuccessful. At Portsmouth Football Club we are committed to Equality, Diversity and Inclusion and we aim to build an accurate picture of the make-up for our talent pools. Therefore, we ask that you submit the information on the below link to ensure we are always attracting a broad and diverse range of exceptional talent from all areas of society. Responses are anonymous and the data gathered will be used to inform our future initiatives but filling in this form is voluntary https://forms.gle/H7NmjG95fgLSaWPD7

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