Cycling Events Manager

Organisation: passion in events
Salary: £40,000
Location: Springfield House, Weybridge, KT13 9LZ
Contract type: Permanent (Full time)
Closing date: 27 March 2026
Job Description: Job Description - Event Manager
BACKGROUND
pie is a bespoke cycle challenge business. We develop and deliver tailored cycling events for businesses, charities and individuals. Our events range from one day sportives in the UK to point to point rides such as London to Barcelona over 12 days, or Land’s End to John O’Groats in relay in 72 hours, for 5 to 500 people and everything in-between.
We are a small dynamic responsive business with a reputation that punches far above our weight. So much so we regularly deliver walks to our cycling clients.
The successful applicant will be part of this small full time team working with an extended team of freelance guides, tour leaders and medics, all committed to ensuring that our growing list of clients have a brilliant ‘pie’ experience on every event.
THE PERSON
You will be a passionate cyclist who can demonstrate previous experience of working in an office to deliver outdoor itinerant events.
This is not a highly structured environment. We run multiple simultaneous premium complex events and expect our staff to have the intellect to deal with our clients’ demands.
We need people who have the energy to be part of the pie journey; individuals who are not afraid to ‘pitch in’ in order to ensure we deliver the best event experience a client can have and who thrive on hard work and being challenged.
THE JOB
The details are as follows:
• To use your previous experience, initiative, tenacity and persuasion skills to pull together cycling events for our charity and corporate clients, from concept to delivery. These will be sportives, large corporate multiday rides, all size charity rides, medium sized corporate networking one day rides, small private multi day tours, etc
• To top and tail the process with perfect admin and obsessive attention to detail.
• To realise your work through delivery of the event as part of the pie in-office team.
• To take your share of the non-job description jobs and run with them from stock taking to returning vans to Christmas card design to website updates
• To reflect pie’s values of-dependable, trustworthy and approachable in everything you do

SKILLS
• Project Management – to develop and deliver complex rides from idea to execution
• Negotiation – to be able to manage face to face negotiations with our clients and win new rides/events.
• Problem solver –a history of on the spot problem understanding with clear thinking and effective solutions
• Presentation - the ability to present ideas and proposals to clients
• Word/Excel/Powerpoint to a high level alongside a high level of numeracy and literacy
• Technically inquisitive – have experience of RWGPS, and other industry relevant platforms but able to learn use of new platforms
• Able to prioritise for the most effective outcomes for our clients and the pie team, the ability to respond promptly to requests and to manage tight and immoveable deadlines
• Enhance the final product by working on some specific events as a tour leader or bike guide yourself
COMPETENCIES
• Budgeting and forecasting of your own events through an in-depth knowledge of Excel.
• Writing English in a clear and accurate manner to ensure excellent communication through the written word
• Leadership – not in conventional direct line terms but being able to deliver effective direction with all stakeholders
• Confidence and Integrity – crucial dealing with challenging clients and complex events
• Flexibility of approach and adaptability of thought process
• A supportive team player – everything we do relies on the extended pie team working effectively together
EXPERIENCE
• A committed cyclist who has years of proven experience in the delivery of cycling events and rides for companies, charities, private tours, etc, across one day and multi day rides and sportives, from concept to plotting to booking vans and delivery
• A firm grasp of event management – pulling together all the separate threads of a project to deliver perfection
• An understanding of the pressures of a small business environment
• The management of budgets, costs and forecasting are central to the role
• First hand experience of negotiating with clients and 3rd parties
• Proven level of sole responsibility in the above
• Understanding the seasonal work pressures of a seasonal business

WHAT ELSE?
• A clean driving licence is crucial and if you can drive mini buses and vans so much the better
• If you speak French that would be a huge bonus as it’s where much of our work is done
• You must be fit enough to withstand the rigours of the event world from loading bikes and kit into vans, to working odd and sometimes long hours, etc
THE PACKAGE
£40K+/- depending on experience. Weybridge/Walton on Thames office. 25 days annual leave. Profit share based on company performance.
Start Date: ASAP.
INTERESTED?
• Send us a CV detailing the relevance of your application to the above criteria and to what you see on the website (http://pieevents.co.uk/about/work-for-us) to: info@pieevents.co.uk. Identify explicitly your relevant experience and what you will bring to the business.
• We are a small highly communicative team working in the Walton on Thames office and that is where the job is based.
• We have a dog in the office.
• References will be checked.
• Successful applicants going to interview stage will be asked to do a Word and Excel assessment
How to apply: send a covering letter and relevant CV to: Info@pieevents.co.uk