Executive Assistant & Board Administrator

Organisation: parkrun Global Limited
Salary: Up to £45,000 pa (depending on experience)
Location: Richmond, London
Contract type: Permanent (Full time)
Closing date: 1 March 2026
Interview date: 18 March 2026
Job Description: About parkrun:

parkrun is a health and wellbeing charity and our vision is to create a healthier and happier planet.

Since our conception in 2004, parkrun has evolved into a global social movement with a vibrant and inclusive community at its core. As of 2024, we have recorded over 100-million instances of walking, jogging, running, and volunteering.

Our mission is to transform lives by empowering people to be active, together, outdoors in their local community; and to protect parkrun for the generations to come. Each and every weekend, we deliver free, weekly timed events that people of all ages and backgrounds can join in. By tackling barriers to participation, we encourage communities to come together and embrace regular physical activity.

Now in its 21st year, parkrun spans over 2,700 locations in 23 countries with more than 11 million people registered, and counting.

And we have really only just begun.

Brief role description:

This job acts as a ‘secretariat’ function for the Global Board, sub Committees and Senior Leadership Team, ensuring the timely preparation of agendas, collation and circulation of papers, minuting meetings and managing action points. This role also supports the recruitment and annual evaluation of trustees, the management of terms of office and any association board administration.

The Executive Assistant & Board Administrator will also provide executive assistant support to the CEO including diary management, logistics and travel, as well as supporting office management and the administration of SLT, staff and volunteer meetings, events and off sites.

Main responsibilities:

Deliver high quality, timely administrative support to the Board and sub-committees, working with the CEO, Head of Governance and Board and Committee Chairs. Provide exemplary executive and administrative support to the CEO to ensure the management of diary commitments, travel, schedules and workflows.

Provide organisational and logistical support for key management meetings including SLT, Global Townhalls and other meetings, including effective management of forward work plans, agendas and actions.
Provide support and coordination of meetings, agendas and action points as necessary with other key strategic projects across the organisation as the need arises.

Keep records relating to work activities and be able to use this swiftly to produce meaningful management information that can inform the organisation’s decision-making.

Creation and delivery of engaging reports, presentations, and activities for different internal audiences (from front-line staff to director/CEO/board level, as well as for external stakeholders).

Lead or collaborate in the organisation of team off sites, events or away days including travel, accommodation, diary management, taking/distributing meeting notes/actions and the coordination and provision of support documents (e.g. files, reports, minutes, meeting papers).

Support subsidiary boards as needed with minute taking, governance support and reporting.

Essential experience requirements:

Significant experience of providing high level executive support to a CEO or Director

Experience of minute taking and governance administration and/or Board Secretariat

A track record of managing event or meeting logistics

Experience working independently and as part of larger teams

Experience working with confidentiality and discretion

Able to undertake a mixture of duties to a consistent high standard

Desirable experience requirements:

Experience in the third sector

Experience of Office Manager duties & responsibilities

Most relevant skills:

Attention to Detail: Able to process detailed information effectively and consistently

Demonstrate high levels of discretion and confidentiality

Organisation: Able to determine goals and priorities and to accurately assess the actions, time and resources needed to achieve those goals

Priority Management: Able to manage multiple projects and campaigns simultaneously and work to tight deadlines

Adaptability: Able to easily adjust to changing circumstances and a growing organisation

Able to use a variety of IT systems and tools, such as Google workspace

Communication: Able to talk and work with people at all levels of seniority in a professional and mature manner, with sensitivity and diplomacy, across the whole parkrun network; and be confident in producing effective written communications

Initiative: Able to be proactive, take initiative and take steps to improve ways of working seeking support where necessary

Demonstrate a growth mindset, with a desire to improve and learn new skills.

Our values:

Family
We act with humility and always put the family first.
We’re humble. We know a lot but not everything. We take responsibility, acknowledge personal errors, and are open to learning, developing and improving. There’s no room for ego and no one is bigger than the family. We lead by example, and we share in our successes.

Bravery
We are brave, bold, and creative.
We’re ambitious and dynamic. We dream big, make bold decisions, challenge the status quo and get things done. We’re not afraid to question, innovate and be different.

Fairness
We act with kindness, compassion, and fairness.
We’re kind, caring, compassionate and empathetic. We assume others mean well. We’re aware of our actions and how what we do impacts others. We apply our founding principles of equality and inclusivity to every situation and opportunity.

Authenticity
We are honest, authentic, and accountable.
Trustworthiness, honesty and integrity are foundational to our family. We’re honest about what we know and what we don’t know. We hold each other to account. We communicate with transparency and empathy, acknowledging that communication influences behaviours, emotions and feelings, and underpins effective collaboration.

Recognition
We recognise and respect each other.
We see and hear each other. We respect ourselves and others, support and help one another, listen attentively, and celebrate the uniqueness, strengths and diversity of our family
How to apply: To apply for this role, please following the application link here: https://forms.gle/u6mpqUJ6K5kSgm5w9