Athlete Lifestyle and Performance Coordinator

Organisation: Oriam
Salary: £26,707 - £31,236
Location: Oriam, Heriot-Watt University, Edinburgh.
Contract type: Permanent (Full time)
Closing date: 25 August 2026
Interview date: 15 September 2026
Job Description: Purpose of Role:
To provide vital coordination and administration for the Sports Scholarship Programme and the wider Sport Performance team, maintaining high standards at all times to contribute to a high performance environment within the department.

Summary of Key Duties and Responsibilities:
1. Coordinate bookings and contracts for services provided by the performance department.
2. Manage scholarship enquiries, recruitment and onboarding processes working with coaching staff and University recruitment and admissions team.
3. Promote scholarship programmes at University open days and offer holder days and support with Oriam input.
4. Working in conjunction with the Sports Union, manage the sport administration of scholarship teams including booking facilities, transport, trip compliance plus competition entries for sport scholars.
5. Administer programme budget by completing all finance administration tasks including student expenses and tracking expenditure, working with Oriam Admin Services.
6. Support athletes with academic flexibility requests.
7. General support to the student athletes in our care on the scholarship programme, seeking support from relevant people wherever required.
8. Working collaboratively with marketing & communication colleagues in Oriam, Heriot-Watt and Sports Union, ensure both the scholarship programme and department services are well promoted.

Education, Qualifications & Experience:
These are the criteria on which the short-listing and recruitment selection will be based.

Essential
1. At least 3 years' experience of coordinating/ administering sport programmes
2. Extremely competent in the use of relevant IT packages
3. Well-developed interpersonal and communication skills
4. Demonstrable professional and proactive approach
5. Ability to develop relationships with a range of stakeholders
6. Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
7. Demonstrable provision of excellent customer service

Desirable
1. Experience of working with coaches and athletes within a similar performance environment as outlined above
How to apply: Applications can be submitted up to 11:55pm (UK time) on Tuesday 25th August. Interviews are expected to take place on Tuesday 15th September. For further information about the role please contact Chris Sellar on c.sellar@hw.ac.uk . Please submit your CV & covering letter via the Heriot-Watt on-line recruitment: https://enzj.fa.em3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/job/4959 We welcome and will consider flexible working patterns e.g., part-time working and job share options. Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all. Heriot-Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ . Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.

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Athlete Lifestyle and Performance Coordinator