Sporting Assistant

Organisation: Motorsport UK
Salary: £28,000-£30,000
Location: Bicester, Oxfordshire
Contract type: Permanent (Full time)
Closing date: 26 July 2026
Job Description: Join Our Team as a Sporting Assistant at Motorsport UK!

The Sporting department at Motorsport UK plays a key role in facilitating a safe, fair, and fun experience for the motorsport community. This involves ensuring the governance and regulations of the sport are relevant and suitable, as well as reviewing the current landscape of participation, with a view to encouraging greater and sustained enjoyment.

The Sporting Assistant will play a key role in supporting the day-to-day functioning of the Sporting department, placing a particular emphasis supporting the Circuit-Sport disciplines and specifically assisting with the successful management of Circuit Racing and the Speed Event Disciplines.

The team constantly measures the governance of the sport with a view to protecting fairness and safety of all participants. Sporting is proactive in reviewing, revising, and developing the current landscape of participation, with a view to encouraging greater and sustained enjoyment. The Team work with Safety and Sporting colleagues ensuring regulations are relevant, justifiable, and cost effective with a focus on development of discipline strategies.

Professional administration and support to the wider community, including a high-quality network of support to Clubs and Organisers, is essential to the long-term sustainability of the sport.

Primary Objectives

The primary objectives associated with this role will be:

Providing administrative, logistical, and organisational support to the Circuit-Sport Disciplines of the Sporting department.
To provide first class support to the Head of Race & Speed and the Sporting Managers (Speed).
The job content comprises administrative duties of a varied nature in support of the Organisation.
Developing, standardising, and documenting administrative, logistical, and organisational processes utilised in support of the Circuit-Sport disciplines.
Providing excellent customer service to licence holders, motorsport clubs, and the public as appropriate.

Additional Responsibilities

In addition to the primary objectives listed above, the Sporting Assistant will be responsible for:

Customer Service:
Liaising with members of the Motorsport UK community via various communication channels (inc. emails, telephone, letters) to ensure their needs and requirements are met.
Including monitoring and responding to queries posted to the Race and Speed mailboxes.
Dealing with correspondence and general telephone queries
Committees:
Assisting with arrangements and preparations for Committee meetings including preparation of agendas and other associated paperwork, room reservations and diary appointments, meeting attendance for the purposes of producing minutes and regulatory proposals
Booking flights and accommodation in support of the Head of Race & Speed
Championships:
Assisting with the administration of the annual renewal process for Championships and Race Series. Administrative responsibility for the management of Championship Bulletin requests
Assisting with arrangements and preparation for Control Panel meetings including preparation of agendas and other associated paperwork and attendance at meetings for the purpose of producing minutes
Reviewing feedback received from Stewards reports and other reporting channels, ensuring actions are allocated to appropriate internal resources and that resolutions are provided in a timely manner, while also compiling licence penalties for statistical analysis
Liaise with international motorsport governing bodies to support collaboration and alignment on regulatory matters
Attending events with the Sporting Manager (Speed) and Head of Race & Speed (some weekend work may be required)
Clerks of the Course:
Maintaining databases and records, issuing training documentation, and allocating mentors for new Clerks of Course in a timely manner
Preparing documentation for Clerks of Course upgrading process and arranging assessments to ensure timely and efficient completion
Support international series and national championship activities, including overseas visits where required
Assist with the administration of Land Speed Record attempts, ensuring processes are followed accurately
Maintain up-to-date team workload trackers and action logs, ensuring tasks are progressed, completed, or reassigned effectively in collaboration with the Circuit Sport Team and through meeting coordination
Provide administrative and operational support across additional projects or areas as required.

Core Competencies

Below are the core competencies, knowledge, and skills required to be successful in this role:

Essential

Prior customer service experience, dealing with complex queries, and communicating with a wide variety of stakeholders
Excellent communication skills, both written and verbal, including telephone manners
Demonstrable accuracy and attention to detail
Disciplined time management and organisational skills, with an ability to evidence logical prioritisation of work
A flexible, collaborative approach to problem solving
Evidence of implementing new ways of working to improve both efficiency and effectiveness
Foundational software skills / experience, including Microsoft Suite, Adobe, Collaborative platforms (SharePoint, Google, similar)
Able to work independently and within a team
Research and planning skills
Excellent administrative skills
Eligible to work in the UK
The ability to travel to and from the Motorsport UK offices in Bicester, Oxfordshire.

Desirable

Ideally 2+ years’ experience (either working or competing) and knowledge of the Circuit-Sport disciplines, as well as a passion for motorsport in general.
Familiarity with the governance structure of International Motorsport (FIA Sporting Codes), of UK Motorsport and the Motorsport UK National Competition Rules.

Benefits

25 days of Annual Leave + Bank Holidays
5% pension contribution from Motorsport UK
Private Medical Healthcare Cover
Financial, Physical and Mental wellbeing support
4 x Annual Salary Life Assurance
Breakdown cover
Free on site parking
Access to a host of other member / staff benefits
How to apply: To apply for this vacancy, please forward a copy of your CV and covering letter to jointheteam@motorsportuk.org