Academy Operations Coordinator

Organisation: Motorsport UK
Salary: £30,000 - £35,000
Location: Bicester, Oxfordshire
Contract type: Permanent (Full time)
Closing date: 2 June 2025
Job Description: Academy Operations Coordinator

Department: Competitor Development

Location: Motorsport UK, Bicester Motion

Hours of Work: Full Time (37.5 hours per week). Core hours are 09:00 until 17:30, Mon – Fri

Line Manager: Head of Competitor Development

Direct Reports: None

Grade: C

Salary: £30,000 - £35,000

Closing date: 2nd June 2025

Join Our Team as a Academy Operations Coordinator at Motorsport UK!

The Academy Operations Coordinator is a pivotal role within Motorsport UK, responsible for the planning, coordination, and operational delivery of the Motorsport UK Academy programmes. This is an exciting opportunity to make a significant impact on the development of the UK’s most promising drivers and co-drivers.

The successful candidate will bring strong project management and organisational expertise, coupled with a passion for athlete development, to ensure the smooth running and continued evolution of a world-class talent pathway.

The primary objectives associated with this role will be:

- Manage the end-to-end delivery of Motorsport UK Academy programmes, including but not limited to:
- Programme logistics and coordination
- Reviewing eligibility criteria and managing the selection process
- Scheduling training and assessment opportunities
- Arranging accommodation, travel, and on-site logistics
- Overseeing kit and resource management
- Monitoring and evaluating athlete progression
- Liaising with venues, coaches, athletes, and parents

Additional Responsibilities

In addition to the primary objectives listed above, the Academy Operations Coordinator will be responsible for:

- Oversee the day-to-day management of the DiSE programme, including relationships with the partner college, recruitment and onboarding of athletes, curriculum planning, delivery oversight, and ongoing programme development.
- Design and maintain robust systems for athlete tracking, performance feedback, and impact reporting.
- Support Motorsport UK’s involvement in international initiatives, including application and selection processes, and provide event support where required.
- Develop and implement new initiatives to identify and support high-potential drivers and co-drivers, enhancing the performance pathway.
- Maintain awareness of other athlete development pathways in motorsport and the wider sporting landscape, to ensure best practice in Academy design and delivery.

Project & Stakeholder Management

- Work closely with the Commercial Team to activate sponsor partnerships and identify new opportunities for operational and commercial collaboration.
- Manage relationships with sponsors, suppliers, and key delivery partners, ensuring excellent communication, fulfilment of obligations, and provision of regular reports.
- Collaborate with the Marketing and Communications Team and Social Media Manager to ensure content is aligned with Academy goals and maximises visibility and engagement.
- Maintain up-to-date content on the Motorsport UK website and ensure all materials are aligned with Academy guidelines.
- Ensure the integration of Motorsport UK initiatives such as Race with Respect, in close collaboration with the Safeguarding and Disciplinary teams.

Leadership & Development

- Take ownership of the Academy budget, ensuring responsible monitoring and forecast reporting to the Head of Competitor Development.
- Represent the Academy at key events, training days, and camps, acting as the primary contact for all participating competitors and staff.
- Drive clear and consistent communication with drivers, coaches, parents, and support staff.
- Research, and support the development of future opportunities to broaden Academy Talent Pool
- Support the development of human performance resources for drivers and parents, covering topics such as performance nutrition, time management, holistic wellbeing, and balancing sport with education.
- Maintain a KPI dashboard to measure programme performance and impact, providing regular updates on progress, risks, and opportunities.

The Person

- Strong project management and organisational skills, with a proven track record of delivering complex programmes on time and within budget.
- Passion for and understanding of athlete development pathways.
- Commercial awareness to support programme sustainability and growth.
- Ability to translate strategic goals into practical, operational plans.
- Excellent relationship-building skills, with experience working across a range of external stakeholders.
- Exceptional planning, prioritisation, and time management skills.
- Strong written and verbal communication, with the ability to present complex ideas with clarity and professionalism.
- A proactive approach to problem-solving and continuous improvement.
- The ability to travel to the Motorsport UK offices.
- Eligible to work within the UK.

Desirable But Not Essential

- Educated to degree level or equivalent in a sport-related discipline, or substantial experience in sport development.
- Experience in sport development or working within a National Governing Body (NGB).
- Familiarity with athlete performance platforms for monitoring and support.
- Knowledge of the UK motorsport landscape, including competitor and coaching systems.
- Experience in the design, delivery, and evaluation of athlete development programmes.
- Experience in managing national-level programmes or initiatives.
- Understanding of the UK talent development pathway and athlete progression models.
How to apply: To apply for this vacancy, please forward a copy of your CV and Cover Letter to jointheteam@motorsportuk.org