Office and Facility Manager

Organisation: Huntingdon Gymnastics Club
Salary: £35,000 – £37,000
Location: Huntingdon Gymnastics Club, Mayfield Road, Huntingdon, Cambs, PE29 1UL
Contract type: Permanent (Full time)
Closing date: 30 January 2026
Interview date: 6 February 2026
Job Description: About Us
Huntingdon Gymnastics Club is one of the UK’s leading gymnastics centres with a proud history of providing high quality coaching and opportunities for all ages and abilities. We are committed to excellence, community engagement, and helping every gymnast reach their potential in a safe, inspiring environment. We are now seeking a highly organised and proactive Office and Facility Manager to join our leadership team and support the continued growth and success of the club.

About the Role
The Office and Facility Manager will lead the financial administration, office operations, policy management, and site management of the club. This is a key leadership role within the organisation, ensuring day to day operations run efficiently, compliance standards are met, and the club continues to provide a safe, professional and positive environment for gymnasts, staff, and the wider community. You will work closely with the Club Manager, Operations Manager, Club Accountant, Club Treasurer, Department Leads, coaches (paid and voluntary), parents, gymnasts, and the wider volunteer team.

Key Responsibilities
1. Finance & Fee Management
• Oversee fee management processes including invoicing, purchase orders (PO) and sales orders (SO).
• Manage financial processes and supervise the work of the Club’s Bookkeeper.
• Conduct data analysis and present financial insights to management and trustees.
• Ensure accurate and timely financial reporting and support club budgeting activities.

2. Office Operations
• Manage day to day office operations and ensure efficient workflows.
• Ensure compliance with statutory obligations, including charitable status requirements.
• Work with the Club Welfare Officer (CWO) to maintain up to date policies aligned with industry standards.
• Support marketing, event planning, communications, and booking processes.
• Collaborate with Department Lead Coaches to develop and deliver the annual club events calendar.
• Oversee management of club databases including early years and participation class capacities.
• Maintain and update the club website.
• Lead HR administration including contracts, sickness, holiday management, and personnel files.
• Support disciplinary and grievance processes in accordance with club policy.
• Ensure coaching staff credentials, qualifications, and safeguarding documents remain current.
• Manage IT contracts, office equipment, hardware, software, and staff kit.

3. Policies & Procedures
• Maintain and update organisational policies and procedures.
• Support and oversee recruitment processes to ensure consistency and compliance.
• Maintain GDPR compliance and uphold strong data handling practices across the organisation.
• Continuously improve administrative procedures to meet current and emerging operational needs.

4. Site Management
• Oversee facility maintenance, upgrades, and planned work schedules.
• Manage cleaning standards, COSHH requirements, repairs, and general site upkeep.
• Ensure compliance with emergency planning, fire regulations, and wider health & safety obligations.

Skills & Experience Required
• Strong financial administration and data analysis skills.
• Excellent organisational and project management abilities.
• Understanding of statutory and regulatory compliance including charitable governance and GDPR.
• Experience in HR administration and policy management.
• Strong communication and stakeholder management skills.
• Ability to manage facilities and operational workflows effectively.
• Proficiency with IT systems, databases, and general office software.
How to apply: Please visit: www.huntingdon-gymnastics.org to complete the HGC application form and submit to Nikki Scarfe: nscarfe@huntingdon-gymnastics.org