Human Resources and Safeguarding Executive

Organisation: Huddersfield Town AFC
Salary: £24,000 per annum (based on a full-time equivalent salary of £30,000 per annum)
Location: Huddersfield, West Yorkshire
Contract type: Permanent (Part time)
Closing date: 21 August 2026
Interview date: 7 September 2026
Job Description: Job Description

Post Title
Human Resources and Safeguarding Executive (part-time).

Department/Location
Human Resources and Safeguarding, Accu Stadium (and other company sites as necessary).

Reports To
Senior Safeguarding Manager.
Head of Human Resources and EDI.

Purpose of the Role
To support the Head of Human Resources and EDI and Senior Safeguarding Manager with day-to-day activities related to the Company’s Human Resources and Safeguarding departments, taking a lead role on safeguarding and safer recruitment and selection, employment documentation, and maintaining the Company’s HR software system and safeguarding systems. The post holder will provide a HR and Safeguarding administration service for the Club and Town Sports and Entertainment Group (the ‘Company’), encompassing all aspects of the employment lifecycle, and ensuring full compliance with employment legislation and safeguarding regulations.

Functional Links
Internal: Board and Senior Leadership Team.
Human Resources Manager (Town Sports and Entertainment Group).
Heads of Department.
Designated Safeguarding Officers.
Staff and managers throughout the organisation.

External: Human Resources and Safeguarding teams in other football clubs.
Employment agencies.
Employment advisors (e.g., solicitors/legal advisors).
Local Authority Designated Officer for Safeguarding (LADO).
Other organisations and their representatives as applicable.

Key Performance Indicators

• Employment administration is consistently accurate, up-to-date, and compliant with employment legislation and safer recruitment requirements.

• Safeguarding and HR databases and systems are consistently up to date.

• High levels of accuracy and attention to detail are evident in all aspects of work undertaken.

• Effective time-management and organisational skills, with the ability to meet demanding deadlines.

• High levels of professionalism, confidentiality, and integrity at all times.

Role Specific Responsibilities

The post holder will:

• Take a full and active role as a member of the Safeguarding team, supporting the Senior Safeguarding Manager with administrative duties, audit processes, and ensuring staff complete and maintain mandatory training, and Safeguarding Self-Declaration forms on an annual basis.

• Work with the Senior Safeguarding Manager and the Head of Human Resources and EDI to ensure the Single Central Record of safeguarding and safer recruitment checks is up to date.

• Support with Safeguarding quality assurance processes as required.

• Support the Senior Safeguarding Manager with an annual all-staff CPD event or similar Company-wide training.

• Act as minute-taker in Safeguarding working group meetings as required.

• Coordinate the recruitment and selection process for the Company, including placing job advertisements on various job boards, preparing job descriptions and application packs, creating vacancies in the Applicant Tracking System, liaising with managers regarding short listing of applications, organising and participating in interviews, and ensuring candidates are updated on the status of their application.

• Liaise with the Communications department to ensure current vacancies are promoted across the Company’s channels.

• Lead on the onboarding process for new staff, including issuing offer of employment letters and contracts, validating new starter documents, conducting ‘right to work’ checks, applying for references and DBS Disclosures, and ensuring full compliance with the Safeguarding and Safer Recruitment Policy and Procedure.

• Liaise with employees and their line managers to ensure all mandatory documents and training are in place/undertaken within specified timescales.

• Maintain accurate records of all new starters, leavers, and contractual changes within You Manage, the Company’s HR system.

• Ensure managers conduct probationary review meetings in accordance with the Probationary Period Policy and probationary review schedule, and that the outcomes are recorded and communicated.

• Maintain the fixed-term contract database and ensure the Head of Human Resources and EDI and line managers are aware of any contracts that are nearing expiry, giving appropriate notice to ensure discussions and decisions can take place as necessary.

• Input absence records to You Manage monthly and/or as required.

• Ensure all documents relating to monthly payroll, including new starters, leavers, and contractual changes, are saved in the relevant folders for processing and in the applicable pay period.

• Undertake general day-to-day activities such as photocopying, scanning, sending/ responding to emails, answering the telephone, and managing incoming and outgoing post.

• Work with other football clubs and organisations to help share best practice in relation to HR and Safeguarding.

• Contribute to the Company’s strategic and operational aims, as expected of all employees.

This job description is not exhaustive, and the post holder is required to undertake any other duties as may reasonably be required by the Senior Safeguarding Manager, the Head of Human Resources and EDI, or any other Senior Leader within the Company.
How to apply: Huddersfield Town AFC Human Resources and Safeguarding Executive (part-time) 28 hours / four days per week £24,000 per annum (based on a full-time equivalent salary of £30,000 per annum). Permanent. An exciting opportunity has arisen to join our established HR and Safeguarding team in this new role of Human Resources and Safeguarding Executive. The post holder will support the Head of Human Resources and EDI, Human Resources Manager, and Senior Safeguarding Manager with day-to-day activities related to the Company’s employment and safeguarding provisions. The successful candidate will take a leading role on safeguarding and safer recruitment and selection, employment documentation, and maintaining the Company’s HR software system and safeguarding systems. The post holder will provide a proactive and effective administration service for the Club and Town Sports and Entertainment Group (the ‘Company’), encompassing all aspects of the employment lifecycle, and ensuring full compliance with employment legislation and safeguarding regulations. This is a varied role with accuracy and attention to detail essential in our fast-paced working environment. You will have excellent organisation and time management skills, strong verbal and written communication skills and the ability to work on your own initiative as well as part of the team. Previous experience in an administrative role is essential, and previous safeguarding experience is desirable. As you would have access to a wide range of sensitive information, confidentiality is a key aspect of this position. We receive a high volume of applications for our vacancies and as such, we encourage you to ensure that your application details how you feel you match our requirements. The volume of applications received prevents us from being able to provide feedback at short-listing stage. To apply, please create an account in our online application portal and ensure you complete the associated questions in full, giving appropriate examples to support your statements as far as possible. Please also highlight any factors that you would like us to consider, for example, if you have a disability or health condition that may require us to make reasonable adjustments in accordance with the Equality Act 2010. Safeguarding We are committed to safeguarding and promoting the welfare of children and young people and we expect all staff and other stakeholders to share this commitment. Applicants must disclose all previous convictions including spent convictions in accordance with the associated legislation; disclosure may be made via a separate letter to the Head of Human Resources and EDI. The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) provide that when applying for certain jobs and activities, certain convictions and cautions are considered ‘protected’. This means that they do not need to be disclosed to employers, and if they are disclosed, employers cannot consider them. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website. Equality and Inclusion Huddersfield Town AFC strives to promote a diverse and inclusive community – a place where everyone can be themselves and in which everyone feels valued, included, and supported to achieve their full potential. We offer a range of family-friendly and inclusive employment arrangements, and we have a zero-tolerance approach to any form of discrimination. We have comprehensive employment benefits including a Flexible Working Policy and enhanced provisions in relation to maternity, paternity, and adoption leave and pay. We are well known as a leader within the football industry for our inclusive practices. We hold the Advanced Level Health Check Award for the Premier League Equality, Diversity, and Inclusion Standard (PLEDIS) and the Gold Award for the EFL Equality Code of Practice. We are also a Disability Confident Leader, a Mindful Employer, and the first organisation to be accredited as both a Menopause Friendly and Menstruation Friendly Employer. We welcome applications from candidates from all backgrounds, and we are particularly seeking to diversify our workforce in relation to gender, ethnicity, and disability. We are committed to the redress of any inequalities by taking positive action where appropriate. As a Club, we describe our vision as ‘Everything Together’ and our associated values relate to the word ‘Everything’. If your values align with ours, we would love to hear from you. Further information about the Company and working with us is available from the Careers section of our website: https://careers.htafc.com/ To apply, please complete the application form in our portal. If you need any assistance and/or would prefer to apply in an alternative format, please contact us by email to jobs@htafc.com Completed applications must be submitted by 9:00am on Friday 21st August 2026. Interviews are likely to take place in early September 2026.

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Human Resources and Safeguarding Executive