Fleet Coordinator

Organisation: Glasgow 2026
Salary:  Starting salary is £27,500. Salary offered will be based on demonstrated skills and experience related to this role. 
Location: Glasgow
Contract type: Fixed Term (Full time)
Closing date: 15 March 2026
Interview date: 23 March 2026
Job Description: Help Us Shape the Future of the Commonwealth Games – Glasgow 2026!

The journey to Glasgow 2026 starts now – and we want YOU to be part of it! Get ready for a brilliant new era for the Commonwealth Games, blending world-class sport with a sustainable, future-focused vision.  

In less than 200 days, Glasgow will transform into a global hub for sport and culture, welcoming 3,000 athletes from 74 nations, across 11 days of unforgettable action, fuelled by the city’s unstoppable energy and passion. 

Glasgow 2026 is set to revolutionise the Games, this is more than just an event; it’s a movement – a celebration of unity, equality, and sporting excellence. A movement that will not only deliver a world-class sporting experience but will also create a lasting legacy, maximising social and economic benefits for the city and the Commonwealth. Don’t miss your chance to be part of something historic! 

If you have a passion for sport and a drive for excellence and want to be part of creating something truly special, then Glasgow 2026 wants you. 

The Role

We have an exciting opportunity for a highly organised and motivated Fleet Coordinator to join our Transport team within the Operations Division.

This role will support the planning, coordination, and delivery of fleet operations for Glasgow 2026, helping ensure vehicles are allocated, tracked, and managed effectively to support Games operations. You will play a key role in supporting fleet administration, vehicle coordination, and operational readiness, working closely with the Fleet Manager, Transport team, and external suppliers.

This is a fantastic opportunity to gain hands-on experience supporting fleet operations for a major international sporting event, working alongside experienced operational professionals to deliver a safe, efficient, and seamless transport service.

Job Summary: 

As Fleet Coordinator, you will provide essential coordination and administrative support to the Fleet and Transport team, helping ensure fleet operations are well organised, compliant, and responsive to operational needs across multiple venues and locations.

You will support fleet planning, vehicle allocation, and scheduling activities, helping ensure vehicles are available and deployed effectively to support Games stakeholders. You will maintain accurate fleet records and documentation, including vehicle availability, servicing schedules, compliance information, and operational tracking data.

Working closely with internal teams and external suppliers, you will assist with vehicle handovers, fleet documentation, and reporting activities, helping ensure fleet operations run smoothly and efficiently. You will also support operational readiness activities, including rehearsals and testing, and contribute to fleet coordination during the Games delivery period.

This role offers an exciting opportunity to contribute directly to the successful delivery of Glasgow 2026, supporting a critical operational function within a fast-paced, multi-venue environment.

Key Skills and Experience: 

We are looking for someone with strong organisational and administrative skills, who is comfortable managing multiple priorities and working in a fast-paced operational environment. You will have excellent attention to detail and the ability to maintain accurate records and documentation.

You will be confident using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, and comfortable working with operational systems and tracking tools. Strong communication skills are essential, along with the ability to work collaboratively with internal teams, suppliers, and stakeholders.

You will be proactive, reliable, and solutions-focused, with the ability to manage competing demands and respond effectively to changing operational requirements.

Experience working in fleet coordination, transport operations, logistics, or event environments would be highly advantageous, as would experience supporting multi-site operations or working with external suppliers and service providers.

Above all, you will be motivated to contribute to the successful delivery of Glasgow 2026 and committed to delivering high standards of operational support.

Why Glasgow 2026? 

Joining the Glasgow 2026 team means being part of something extraordinary. As we embark on this exciting journey, we’re not just planning an event – we’re creating a new legacy for Glasgow and the Commonwealth. This is an opportunity to shape the future of major sporting events, bringing the world together for 11 days of unforgettable competition and culture. 

We’re looking for well-organised, passionate, and driven people who are excited to roll up their sleeves and be part of an inclusive, forward-thinking, and sustainable Games. This is your chance to help set the new standard for global events while contributing to the city’s rich sporting legacy.
How to apply: If you’re ready to be part of something historic, we want to hear from you! For more information about the role and a detailed job description, visit our website.  To apply, send your CV along with a 250-word summary (or video/voice note) of why you want to be part of our team to recruitment@glasgow2026.com.  At Glasgow 2026, we are committed to creating a diverse and inclusive workforce. We welcome applications from all backgrounds and are proud to be a Disability Confident Committed employer. If you need assistance with your application, our Recruitment Team is here to support you with any reasonable adjustments.  Please note that candidates must have current legal right to work in the UK, which we request is confirmed as part of the application process. This is a mandatory requirement for consideration of the role.