Events & Projects Manager

Organisation: EMD UK
Salary: £33,000 - £40,500
Location: Home based within the UK (with travel as required)
Contract type: Permanent (Full time)
Closing date: 26 August 2025
Interview date: 10 September 2025
Job Description: About EMD UK

EMD UK is the national governing body for group exercise, dedicated to achieving a vision of healthier communities through group exercise. We collaborate with group exercise instructors, fitness brands, leisure operators, and physical activity organisations across the sector to inspire people of all ages and abilities to participate in physical activity.

Our organisational values outline our dedication to the needs of stakeholders and communities within the fitness sector. Through support, collaboration, inclusivity, acting with integrity and progressing with ambition, we are seeking to develop stronger resource and governance for all fitness instructors and those who participate in group exercise.

Contractual Terms

Title: Events & Projects Manager

Job Purpose: To manage and deliver impactful events and projects for EMD UK with precision, from initial planning through to evaluation.

Location: Home-based, with regular travel requirements

Contractual Status: Full-time

Salary: Mid-Level Band £33,000 - £40,500

Reports To: Head of Workforce

Applications close on or before 9am on the 26th of August 2025.

Role Description:

The Events & Projects Manager role involves managing, planning, organising, and executing events and projects across the organisation. This includes managing all aspects of an event, from initialising, planning to post-event evaluation, and facilitating projects to ensure they are delivered on time and within budget. It's a hands-on role that will require working as part of a team and collaborating with various stakeholders.

Key Tasks and Responsibilities:

Role specific:

Event Planning and Execution:

Developing event concepts and themes.
Creating detailed event plans, including timelines, budgets, and logistics.
Managing event budgets and resources effectively.
Coordinating with the Marketing Lead to develop and implement marketing and promotional strategies for events.
Coordinating with vendors, suppliers, and venues.
Facilitating and executing event setup, event delivery, and breakdown.
Managing event staff and volunteers.
Conducting post-event evaluations to assess event success and identify areas for improvement.
Analysing event data and providing feedback to senior manager and stakeholders.

Project Management:

Managing multiple projects simultaneously. This includes for example, projects related to content development, EDI and other areas as agreed.
Delivering on project phases from initialising phase to closure and reporting of the projects
Liaise with internal and external contractors to deliver on any aspect of a project.
Participating in relevant planning meetings
Managing and Developing each phase of the project ensuring each phase is structured and meets the outcomes and KRs of each phase including initialising, planning, delivery and execution, monitoring and controlling and closing.
Coordinating with the Marketing Lead to oversee agreed promotion of projects and associated content through multiple channels, including social media, website, and email marketing. Communicating with stakeholders throughout event and project lifecycles.
Building and maintaining strong relationships with stakeholders.

Administrative Support:
Handling documentation, scheduling meetings, and preparing reports to support project and event activities.

Organisational:

Demonstrate a clear understanding of, and commitment to, EMD UK’s mission and values, contributing to a positive, purpose-driven organisational culture.
Ensure effective administration of EMD UK’s processes in full compliance with all organisational policies, GDPR, and relevant regulations. To support the development of new and existing products and services.
Support and attend projects, meetings and events as required or appropriate on behalf of EMD UK.
Support the EMD UK staff team as required with any other relevant task commensurate with the level of the role and as requested by your line manager or Chief Executive.

Demonstrate a commitment to equality, diversity, and inclusion by:
Completing relevant training and understanding key policies (e.g. EDI, Staff Handbook, Safeguarding);
Supporting inclusive planning, fostering a respectful work culture, and ensuring non-discriminatory practices;
Including EDI actions in your workplan aligned with the organisation’s Diversity & Inclusion Action Plan (DIAP).

About you:

Qualifications, experience, knowledge, skills & attributes needed for the role:

Essential Qualifications:

Educated to Level 4 with a qualification in either Event Management or Project Management

Essential Experience:

Minimum of 2 years of experience in project or events management
Proven track record of successfully delivering on key results in events and / or projects, ideally within fitness, wellness, or group exercise sectors.
Strong understanding of event logistics.
Experience in managing budgets, ensuring cost control.

Essential Skills:

Strong organisational and time management skills.
Capable of sharing ideas, updates, and information clearly through written or verbal communication.
Ability to work independently and as part of a team.
Problem-solving and decision-making skills.
Proficiency in project / event management software and tools E.g. Jira
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Excellent written and verbal communication skills, with the ability to effectively liaise with stakeholders and team members.
Proactive problem-solving skills and the ability to manage unexpected challenges during project and event execution.
Ability to work independently and as a collaborative team.

Personal Attributes:

Meticulous attention to detail to ensure all aspects of projects and events are carried out with high quality completion.
Ability to adapt to changing circumstances and remain focussed in dynamic environments.
Collaborative attitude and ability to work within a team.
Proactive approach to identifying and addressing potential issues before they become problems.
Ability to meet objectives, deadlines.
Ability to be flexible, adaptable and follow procedure.
Ability and willingness to travel throughout the UK and to work evenings and weekends as required with access support from the organisation as needed.

Desirable Skills:

Knowledge of marketing and promotional strategies.
Experience with LMS and webinar platforms.
Excellent customer service skills to ensure a positive experience for all event /project participants.
Knowledge of fitness industry specifically Group exercise and its current trends
This job description is not to be regarded as exclusive or exhaustive. It is intended as an indication of the areas of activity and can be amended at any time in response to the changing needs of the organisation.

Please apply via link from our careers page: https://emduk.mykajabi.com/careers

Application & Interview:

The EMD UK application is an online form that allows you to input your work history, skills, and relevance to the job description, or to upload a CV and Covering Letter that includes this information. Your application concludes with our anonymous Diversity Monitoring form.

If you require any reasonable adjustments to your application or any part of the recruitment process, then please contact our People Manager at sarahp@emduk.org. Reasonable adjustments include, but are not limited to, viewing any interview questions ahead of time, access to tasks expected in the process or interpretation support.

The application deadline is 9am on the 26th of August 2025, but we may close the vacancy early if we receive sufficient applications. We encourage early submission.

Shortlisting will be completed by the 3rd of September 2025. If you haven’t heard from EMD UK by then, your application was unfortunately unsuccessful.

If shortlisted, you may be asked to prepare a short task or presentation relevant to the job ahead of or during an interview.

Interviews will take place on the 10th of September 2025 and will be held online via Zoom.
Your pre-application and pre-interview contact is our People Manager, Sarah Partington via email at sarahp@emduk.org.

Why join Team EMD UK?

We are a small, values-driven team of people who are passionate about what we do, and we offer a range of benefits to not only advance your career but boost your personal development too. Our employees have access to:
25 days annual leave (pro-rata) plus bank holidays
Your birthday off!
Two days per year to volunteer for causes close to your heart
30 minutes paid every day to exercise your way
Employee Assistance Programme (EAP) and Helpline
Discounted gym membership
Healthcare cashback scheme
Life insurance
Cycle2Work scheme
Teambuilding days
Savings on holidays, theme parks, retail discounts, and attractions

Our Commitment to Diversity & Inclusion

EMD UK is committed to inclusive hiring, actively seeking candidates from diverse backgrounds and perspectives. We strive to ensure a fair, transparent, and bias-free recruitment process where every applicant is evaluated based on their skills, qualifications, and potential.

As a Disability Confident employer, we welcome applications from people with disabilities and long-term health conditions. We provide adjustments throughout the recruitment process and a dedicated contact for accessibility-related support.

If you require any adjustments, please contact our People Manager at sarahp@emduk.org. Our commitment to diversity and inclusivity means fostering an environment where every employee feels valued, respected, and empowered to succeed.
How to apply: About EMD UK EMD UK is the national governing body for group exercise, dedicated to achieving a vision of healthier communities through group exercise. We collaborate with group exercise instructors, fitness brands, leisure operators, and physical activity organisations across the sector to inspire people of all ages and abilities to participate in physical activity. Our organisational values outline our dedication to the needs of stakeholders and communities within the fitness sector. Through support, collaboration, inclusivity, acting with integrity and progressing with ambition, we are seeking to develop stronger resource and governance for all fitness instructors and those who participate in group exercise. Contractual Terms Title: Events & Projects Manager Job Purpose: To manage and deliver impactful events and projects for EMD UK with precision, from initial planning through to evaluation. Location: Home-based, with regular travel requirements Contractual Status: Full-time Salary: Mid-Level Band £33,000 - £40,500 Reports To: Head of Workforce Applications close on or before 9am on the 26th of August 2025. Role Description: The Events & Projects Manager role involves managing, planning, organising, and executing events and projects across the organisation. This includes managing all aspects of an event, from initialising, planning to post-event evaluation, and facilitating projects to ensure they are delivered on time and within budget. It's a hands-on role that will require working as part of a team and collaborating with various stakeholders. Key Tasks and Responsibilities: Role specific: Event Planning and Execution: Developing event concepts and themes. Creating detailed event plans, including timelines, budgets, and logistics. Managing event budgets and resources effectively. Coordinating with the Marketing Lead to develop and implement marketing and promotional strategies for events. Coordinating with vendors, suppliers, and venues. Facilitating and executing event setup, event delivery, and breakdown. Managing event staff and volunteers. Conducting post-event evaluations to assess event success and identify areas for improvement. Analysing event data and providing feedback to senior manager and stakeholders. Project Management: Managing multiple projects simultaneously. This includes for example, projects related to content development, EDI and other areas as agreed. Delivering on project phases from initialising phase to closure and reporting of the projects Liaise with internal and external contractors to deliver on any aspect of a project. Participating in relevant planning meetings Managing and Developing each phase of the project ensuring each phase is structured and meets the outcomes and KRs of each phase including initialising, planning, delivery and execution, monitoring and controlling and closing. Coordinating with the Marketing Lead to oversee agreed promotion of projects and associated content through multiple channels, including social media, website, and email marketing. Communicating with stakeholders throughout event and project lifecycles. Building and maintaining strong relationships with stakeholders. Administrative Support: Handling documentation, scheduling meetings, and preparing reports to support project and event activities. Organisational: Demonstrate a clear understanding of, and commitment to, EMD UK’s mission and values, contributing to a positive, purpose-driven organisational culture. Ensure effective administration of EMD UK’s processes in full compliance with all organisational policies, GDPR, and relevant regulations. To support the development of new and existing products and services. Support and attend projects, meetings and events as required or appropriate on behalf of EMD UK. Support the EMD UK staff team as required with any other relevant task commensurate with the level of the role and as requested by your line manager or Chief Executive. Demonstrate a commitment to equality, diversity, and inclusion by: Completing relevant training and understanding key policies (e.g. EDI, Staff Handbook, Safeguarding); Supporting inclusive planning, fostering a respectful work culture, and ensuring non-discriminatory practices; Including EDI actions in your workplan aligned with the organisation’s Diversity & Inclusion Action Plan (DIAP). About you: Qualifications, experience, knowledge, skills & attributes needed for the role: Essential Qualifications: Educated to Level 4 with a qualification in either Event Management or Project Management Essential Experience: Minimum of 2 years of experience in project or events management Proven track record of successfully delivering on key results in events and / or projects, ideally within fitness, wellness, or group exercise sectors. Strong understanding of event logistics. Experience in managing budgets, ensuring cost control. Essential Skills: Strong organisational and time management skills. Capable of sharing ideas, updates, and information clearly through written or verbal communication. Ability to work independently and as part of a team. Problem-solving and decision-making skills. Proficiency in project / event management software and tools E.g. Jira Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) Excellent written and verbal communication skills, with the ability to effectively liaise with stakeholders and team members. Proactive problem-solving skills and the ability to manage unexpected challenges during project and event execution. Ability to work independently and as a collaborative team. Personal Attributes: Meticulous attention to detail to ensure all aspects of projects and events are carried out with high quality completion. Ability to adapt to changing circumstances and remain focussed in dynamic environments. Collaborative attitude and ability to work within a team. Proactive approach to identifying and addressing potential issues before they become problems. Ability to meet objectives, deadlines. Ability to be flexible, adaptable and follow procedure. Ability and willingness to travel throughout the UK and to work evenings and weekends as required with access support from the organisation as needed. Desirable Skills: Knowledge of marketing and promotional strategies. Experience with LMS and webinar platforms. Excellent customer service skills to ensure a positive experience for all event /project participants. Knowledge of fitness industry specifically Group exercise and its current trends This job description is not to be regarded as exclusive or exhaustive. It is intended as an indication of the areas of activity and can be amended at any time in response to the changing needs of the organisation. Please apply via link from our careers page: https://emduk.mykajabi.com/careers Application & Interview: The EMD UK application is an online form that allows you to input your work history, skills, and relevance to the job description, or to upload a CV and Covering Letter that includes this information. Your application concludes with our anonymous Diversity Monitoring form. If you require any reasonable adjustments to your application or any part of the recruitment process, then please contact our People Manager at sarahp@emduk.org. Reasonable adjustments include, but are not limited to, viewing any interview questions ahead of time, access to tasks expected in the process or interpretation support. The application deadline is 9am on the 26th of August 2025, but we may close the vacancy early if we receive sufficient applications. We encourage early submission. Shortlisting will be completed by the 3rd of September 2025. If you haven’t heard from EMD UK by then, your application was unfortunately unsuccessful. If shortlisted, you may be asked to prepare a short task or presentation relevant to the job ahead of or during an interview. Interviews will take place on the 10th of September 2025 and will be held online via Zoom. Your pre-application and pre-interview contact is our People Manager, Sarah Partington via email at sarahp@emduk.org. Why join Team EMD UK? We are a small, values-driven team of people who are passionate about what we do, and we offer a range of benefits to not only advance your career but boost your personal development too. Our employees have access to: 25 days annual leave (pro-rata) plus bank holidays Your birthday off! Two days per year to volunteer for causes close to your heart 30 minutes paid every day to exercise your way Employee Assistance Programme (EAP) and Helpline Discounted gym membership Healthcare cashback scheme Life insurance Cycle2Work scheme Teambuilding days Savings on holidays, theme parks, retail discounts, and attractions Our Commitment to Diversity & Inclusion EMD UK is committed to inclusive hiring, actively seeking candidates from diverse backgrounds and perspectives. We strive to ensure a fair, transparent, and bias-free recruitment process where every applicant is evaluated based on their skills, qualifications, and potential. As a Disability Confident employer, we welcome applications from people with disabilities and long-term health conditions. We provide adjustments throughout the recruitment process and a dedicated contact for accessibility-related support. If you require any adjustments, please contact our People Manager at sarahp@emduk.org. Our commitment to diversity and inclusivity means fostering an environment where every employee feels valued, respected, and empowered to succeed.