Office & Executive Assistant - Part Time Organisation Chance to Shine Foundation Salary £27,000 – £29,000 per annum (FTE), pro rata Location Holborn Tower, 37-144 High Holborn, London, WC1V 6PL Contract type Permanent (Part time) Closing date 20 June 2025 Job Description Purpose of the RoleWe are looking for a part time (3-4 days / 22.5 - 30hrs per week) Office and Executive Assistant to support the Finance and Resources team at Chance to Shine. The Finance and Resources team provide day to day support to all departments in the charity and trading subsidiary, Chance to Shine Enterprises Ltd, around finance, office, HR and general administration. The role is expected to be in person in our London office.Key Responsibilities The Office and Executive Assistant’s responsibilities include: Office Administration: · To act as ‘front of house’ for visitors and guests and be first point of contact for telephone enquiries· Oversee and monitor the Office and Administration budget.· To ensure that the general office space is always fully operational including collecting and distributing incoming post and keeping postage, printing and stationery supplies readily available.· To liaise with the office landlord, regarding the general office space, car-parking, meeting rooms and staff accreditation. · Help manage offsite storage space.· To oversee day-to-day compliance with health & safety obligations at the Chance to Shine London office. To include duties such as: fire and general office risk assessments and maintenance of incident log.· Manage IT support, first point of contact for IT support issues.· Maintain up to date shared document area on sharepoint. Executive Support · Support the CEO and Senior Management Team (SMT)· Responsible for organising all SMT, Board and Committee meetings, whole team meetings, Health & Safety committee meetings· Take the minutes/key actions of Board and Committee meetings· Support Finance & Resources Department and SMT as required with ad hoc administrative support HR Support· To provide administrative support to the HR Manager for HR processes, including drafting letters and maintaining employee records.· To support the HR Manager with recruitment; advertising roles, scheduling interviews, reference checks, drafting offer letters and contracts.· To support the process of inducting new employees to CTS, including managing office and IT requirements.· Support the HR Manager with administering organisational training and annual appraisal process. General support· To help monitor the charity inbox and respond to general enquiries.· To help out, as required at Chance to Shine events, such as fundraisers, media events and Chance to Shine competitions.Skills, knowledge & personal competenciesThe job holder should be able to demonstrate the following:Excellent IT skills: knowledge and experience of using MS Office 365 and in particular Outlook and TeamsStrong administrative skills and attention to detailAble to plan and prioritise and work under pressure Excellent written and verbal communication skillsUnderstands the importance of confidentialityAble to work on own initiative-confident/self-starter/finisherAn effective and enthusiastic team playerApproachable, easy-going and helpful team memberWillingness to learn with a can do attitudeEnthusiasm to embrace Chance to Shine values: Inspiring, ambitious, trusted, inclusive and fun.Experience & qualifications Essential:Office experience in a similar sized organisationExperience of working in customer facing roleExperience in working in a small team with demonstrable flexibility and adaptability to support team deliverables Desirable:Experience in an office or executive support roleExperience working in a charityExperience in taking meeting minutesBenefits 25 days annual leave pro rata (with additional non-contractual time at Christmas when the office is closed)· 8% non-contributory employer pension· Private medical healthcare· Employee health cash-back plan· Long-term sickness insurance· Life assurance - four times your annual basic salary· Season ticket loan scheme· Flexible working· Enhanced maternity/paternity pay· Generous sick pay· Volunteering 2 days per year· OpenBlend - an innovative coaching and performance management tool· WeCare - 24/7 UK-based online GP, mental health counselling, a get fit programme, legal and financial guidance· Cycle 2 Work Scheme How to apply Please apply using the following link. https://chancetoshine.pinpointhq.com/postings/86bbeb1f-d547-4917-b6d4-863647d8e872?utm_medium=job_board&utm_source=UK+Sport+Job+Board Share X LinkedIn Email