Executive Assistant and Events Officer (maternity cover)

Organisation: British Paralympic Association
Salary: £33,000 - £35,000 per year
Location: London and home based
Contract type: Fixed Term (Full time)
Closing date: 13 February 2026
Interview date: 25 February 2026
Job Description: REPORTS TO: Chief Executive Officer
TYPE OF CONTRACT: Fixed Term, maternity cover
SALARY: £33,000-£35,000 dependent on
experience

HOURS OF WORK: Such hours as are necessary to fulfil the duties. This will involve a minimum of 35 hours per week, and include work in evenings and weekends as required.

LOCATION: 101 New Cavendish Street, London W1W 6XH with the option to work from home for some of the week. Travel may also be required in the UK and abroad as necessary.

JOB PURPOSE
To provide support to: (i) the Chief Executive Officer (CEO) in the fulfilment of all his/her responsibilities; (ii) the Chair and the Board; (iii) other parts of ParalympicsGB, particularly in matters of governance and administration; (iv) to support and coordinate the planning and delivery of events across the organisation

GAMES-TIME ROLE: All Games-time roles at ParalympicsGB will be discussed and agreed for each Paralympic Games. The Executive and Events Officer Games-time role will include a high level of administrative support across many aspects of ParalympicsGB’s Games-time operations.

KEY RESPONSIBILITIES:
Supporting the CEO
• Assist and support the CEO in the fulfilment of his/her responsibilities, including (but not limited to):
o Diary and other contact management, meetings booking and confirmation, including judgement on the level and appropriateness of engagement.
o Assist the CEO to prepare slide decks and other materials for presentations.
o Liaise with the Travel Officer and other departments to ensure all travel arrangements are made for the CEO as required. Liaise with internal and external stakeholders to schedule meetings with the CEO and to ensure venues and arrangements are well prepared.
o Meeting, greeting and booking rooms for any external visitors, acting in a friendly and professional manner.
o Circulating the agenda, booking rooms and capturing notes for Executive Team meetings.
o Ensure stakeholder contact details are kept current on ParalympicsGB’s contact database.

Supporting the Board and ParalympicsGB’s governance
• In collaboration with the Chair and the Head of Governance and Compliance:
o Agree timings, locations and logistics for Board meetings, including booking rooms and providing refreshments.
o Ensure agenda and Board papers are uploaded to the Teams channel for Board members to access and assist with issues Board members may have accessing Teams.
o Prepare email responses, letters, briefing papers and other documents as required by the Chair in connection with BPA business.
o Support Board members in arranging meetings in connection with ParalympicsGB business
• Plan for Board members attendance for the Games, being the key point of contact sharing information with both the Board and internal planning teams.
• Support the Head of Governance and Compliance in preparing and managing member meetings, including NPC meetings, Election meetings and Annual General Meetings. Leading on:
o Ensure timings, venues and agendas are communicated to members and papers are made available to members.
o Book rooms for member meetings and arranging refreshments.
o Send out invitations and papers, collate the guest list, confirm numbers, accessibility & dietary requirements
o Ensuring changes in member contact details are kept current on the BPA’s contact management database.
• Support the Head of Governance and Compliance in processes around electing and appointing Board members, including appointment letters and induction information.

Events

Working closely with the Events and Projects Manager and internal event leads, help to coordinate the planning and delivery of the entire portfolio of ParalympicsGB external events. Ensure all events are planned and delivered to a consistent high quality.
• Ensure planning deadlines are met in a timely manner and that internal and external stakeholders have been consulted with as required.
• Provide expertise to event leads to ensure ParalympicsGB events address accessibility in the planning and delivery, and that all events have a consistent look and feel.
• Ensure all Health & Safety risk assessments are done and risks are being managed.
• Coordinate all room/venue bookings and catering arrangements
• Support with venue research and recces and attend venue planning meetings
• Send invites, manage responses and FAQs.
• Coordinate any additional logistics required e.g. gifting, branding, movement of equipment
• If required, provide event support on the day and/or arrange colleague support on the day.
• Work with colleagues to ensure lessons learnt from previous events are embedded into future planning.

Other

• Project Lead for Games Time Ticketing ensuring the successful delivery of this complex Games workstream.
• Support on the planning of major projects, such as Team Lodge and leading on the planning of project workstreams as required
• Provide support with planning and coordination of the ParalympicsGB Guest programme.
• Manage the ParalympicsGB inbox ensuring responses are provided in a timely manner and information is disseminated as required.

PERSON SPECIFICATION

ROLE REQUIREMENTS - SAFEGUARDING

Due to their engagement with the ParalympicsGB teams at both the Summer and Winter Games, an assessment process may be undertaken to determine whether or not the post-holder requires a DBS Disclosure and Barring Service (DBS) List check.

KNOWLEDGE SKILLS AND EXPERIENCE
Essential
• Excellent organisational and administrative skills
• Excellent interpersonal and verbal communication skills
• Precise attention to detail
• Well-developed time management skills, including the ability to set and meet deadlines and to prioritise work
• Strong written/ presentation skills
• Ability to self-start and be proactive in determining priorities and tasks
• Ability to manage projects
• Highly proficient in Microsoft Office tools including Word, Excel, Powerpoint and Outlook.
• Plenty of experience working in Microsoft Teams and with Sharepoint

Desirable

• Awareness of and sensibility towards disability issues
• Experience of a multi-stakeholder environment such as a membership organisation
• Experience of working in the high-performance sport system
• Experience of working in a charity or not-for-profit organisation

BEHAVIOURAL COMPETENCIES AND QUALITIES
• Ability to operate with absolute discretion on confidential matters, with an understanding of when to escalate issues as appropriate
• Innovative and self-assured, able to work alone and self-manage
• Ability to build strong professional relationships and work within a team environment
• Working with integrity and honesty to gain the confidence and respect of others
• Committed, enthusiastic and motivated
• Willingness and desire to entertain new ideas and seize opportunities
• Willingness to accept and encourage constructive challenges
• A willingness to do what is needed to get the job done

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and may be amended from time to time in the light of the changing needs of the organisation through appropriate processes of consultation and the mutual agreement of both parties.

VALUES

ParalympicsGB is an organisation with a unique role and key responsibilities within the UK high performance system. Delivery of our ambitions very much relies on both working in partnership with others, and by focussing on our two strategic priorities: taking the best prepared team to each summer and winter Games; and inspiring social change.
As an organisation we are committed to three values: excellence, respect, and integrity. Every ParalympicsGB member is expected to adhere to:

Excellence
Everything we do reflects our ambition to be world leading. We care deeply about what we do and bring a flexible, positive, and progressive approach to our interactions with others. Like the athletes that we support, we will always challenge ourselves and others to do better.

Respect
Our relationships with each other, our partners and the wider community are based on respect, trust, and a deep-seated belief in diversity, inclusion, and the value of our differences.

Integrity
We demand the highest standards from ourselves and others, seeking always to do the right thing and to engage with openness and transparency in all that we do.
How to apply: How to Apply: For details of the person specification please download the Job Description from ParalympicsGB’s website – https://paralympics.org.uk/articles/job-executive-assistant-and-events-officer-maternity-cover Please submit a completed Equal Opportunities Monitoring Form available here: https://forms.office.com/e/3Lp0z9S3kK Please send a role specific cover letter, CV, and indication of current salary to Terry Race, Recruitment and Corporate Services, at jobs@paralympics.org.uk. All enquiries are to be directed to the email listed and no phone enquiries will be taken. We are fully committed to the principles of the equality of opportunity. No job applicant will receive less favourable treatment, on the grounds of age, race, disability, parental or marital status, religious belief, sex, gender, social status, or sexual orientation. To find out more about our efforts, you can read our Inclusion, Diversity, Equity and Accessibility (IDEA) Plan. And to see our Leadership's commitment to inclusion, you can read our Inclusion, Diversity, Equity and Accessibility Leadership Charter Closing Date: Friday 13 February 2026 Interviews: Candidates who are shortlisted for interview will be notified by Wednesday 18 February. Interviews will take place week commencing 23 February at our central London office. Please note: Depending on the outcome of the first round of interviews there may be a second round to this process. As a charitable organisation, ParalympicsGB regrets that we are unable to re-imburse expenses relating to attending interviews. Data Protection: ParalympicsGB will process and store and your personal information (this means any information that identifies or could identify you) for the purposes of recruitment, for a period of up to six months after the closing date, after which it will be securely disposed.